General Information
| Job Description | EXEC ADVISOR MGR 1 | Working Title | Assistant Vice Provost for International Affairs & Executive Director of International Initiatives |
|---|---|---|---|
| Job Code | 005955 | Grade | 26 |
| Department Name | VP International Affairs Admin - D01224 | Department Head | |
| Supervisor | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 000322 | STDT SVC MGR 1 | 2 |
Generic Scope
| Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. |
Custom Scope
| Manages a professional staff involved in development of organizational policies. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| The Assistant Vice Provost for International Affairs (AVPIA) is responsible for implementing international strategy initiatives and developing effective collaborations with campus partners in line with the internationalization vision of the Vice Provost (VP) for International Affairs and the University. The AVPIA works closely with the VP as well as directors of units in the International Affairs (IA) to ensure alignment between IA activities and University goals, provides administrative oversight and guidance for IA reporting units including International Students and Scholars (ISS) and Education Abroad and the central business and communications units in IA. Oversees international education outreach and evaluation and oversees the development of international partnership agreements. Assists the VP in providing functional alignment and support to the UCR overseas Strategic Partners, University Extension and the Area Studies initiative. As directed by the Vice Provost, the AVPIA of International Initiatives will provide university-wide leadership for University of California Riverside's international activities, develop a strategic vision, and coordinate with academic and service units in order to execute activities in line with the university international agenda. In this key role, the AVPIA will provide visionary leadership to advance the existing international educational programs and initiatives, coordinate and support international agreements between UCR faculty, colleges, schools and other international institutions, and develop innovative new plans for international programs and activities. The AVPIA will also work with other units to enhance international recruitment efforts; and based on curriculum alignment, seek collaborations with other global educational institutions in order to develop research and learning opportunities for both faculty and students abroad. Lastly, in collaboration with International Affairs communications manager, the AVPIA will work to enhance the University's global brand through education activities that help prepare students to thrive in a global environment. The successful candidate will be significantly involved in all international student's recruitment and admission efforts; collaborate with other University offices to assist with visa and immigration issues; work closely with education abroad units as well as with academic units in the University to enhance UCR's presence as a global brand. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in realted area and/or related experience/training. | Required |
| Advanced degree. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Advises management on matters concerning issues, operations or plans impacting the unit or organization. | 10 |
| Prepares short and long range planning. | 10 |
| Makes strategic decisions that reflect upon the department. | 5 |
| Provides guidance and expertise to unit in developing techniques and processes. | 5 |
| Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. | 5 |
Represents the department to the community.
|
20 |
| Stays well-informed and keeps abreast of higher education current and emerging issues. | 5 |
| Facilitates the development of formalized Memoranda of Agreement and coordinates the visit of international delegations to University of California, Riverside. Assist the Vice Provost to lead formal agreements with international institutions to enhance collaborative instruction, scholarship, and research for faculty and students. Facilitate outcomes of individual faculty initiatives, and initiate agreements to help build a strong alliance and collaborative spirit among UCR and its academic departments with universities and other learning institutions in UCR's strategic and preferred regions of the world. | 15 |
| Seek and secure extramural grants to support faculty research on international themes and scholarships for students to study abroad either as part of a group or independently, or to conduct research or pursue internships in other parts of the world. Administers grants for graduate students and faculty to travel for specific research, study opportunities, or dissertation research in modern languages and specific area studies that must be conducted in another country. | 15 |
| Actively participate in strategic planning for international student recruitment and admission strategies for the university. Liaise with a team of international recruiters and back-office support staff to formulate recruitment annual business plan and actively participates in travel and international student recruitment work. Sets clear annual students recruitment targets in coordination with the Colleges and Schools, and in collaboration with the Office of the Registrar and the Office of Undergraduate Admissions. In collaboration with Student Life, guide and coach staff on student recruitment matters and promotional activities. Cultivates and maintain relationships with international high schools and colleges, domestic high schools, community colleges and language schools that enroll international students, and work within approved guidelines to regularly help increase international student recruitment. Work with Student Life to develop and/or review marketing and administrative materials, including: applications, promotional brochures, web-site, e-communication, prospect-admitted student materials and communications needed to support recruitment strategies. Participates in reviewing applications for international undergraduate applications for admission purposes; and evaluate foreign credential to make recommendations on admission decisions. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Broad knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations. | Preferred |
| Broad knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints. | Required |
| Broad knowledge of organizational processes, protocols and procedures. | Required |
| Demonstrated consulting, relationship building, and strategic thinking skills. | Required |
| Proven ability to establish mission and goals at the macro-level; to lead staff to develop goals in alignment with mission. | Required |
| Proven leadership abilities to establish department goals, and motivate and influence others to achieve. | Required |
| Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
| Ability to work with broad constituents including government agencies, alumni, donors, international dignitaries, and academic leaders. | Required |
| Extensive knowledge of University of California policies and procedures related to functional area. | Preferred |
| Ability to evaluate and analyze data and information to identify patterns, trends, and relationships. | Required |
| Knowledge of research and survey techniques with the ability to compile statistical data and develop reports. | Required |
| Demonstrated advanced skills in oral and written communication, and public speaking skills. Demonstrated ability to express ideas clearly and convincingly. Demonstrated skills to identify issues and communicate them to the correct audience, using appropriate methods. | Required |
| Demonstrated ability to independently develop ideas and present them in the form of written proposals. | Required |
| Demonstrated ability to effectively establish professional relationships with representatives of premier industrial and government organizations, both national and international. | Required |
| Demonstrated skill in MS office software, including MS Word, Excel, Access, email, as well as Internet browsing. Knowledge and experience in creating spreadsheets, tables, reports, and databases to store and extract information as needed. | Required |
| Competency in other languages with preference for spoken and written Mandarin. | Required |
| Leadership skills in international engagement, international student recruitment and support, and multicultural communication. | Preferred |
| An understanding of global issues and the impact those issues have on international education. | Preferred |
| A working knowledge of current national and international enrollment management practices for both graduate and undergraduate students. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Ability to travel for conferences, seminars, training and international affairs related job assignments. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralDirection |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |