General Information
| Job Description | ATH PROFL 3 | Working Title | Assistant Athletics Director of Facilities and Equipment |
|---|---|---|---|
| Job Code | 005173 | Grade | 20 |
| Department Name | Intercollegiate Athletics - D01099 | Department Head | Wesley Mallette |
| Supervisor | Wesley Mallette | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004922 | STDT 1 | 4.0 |
| 005061 | STOREKEEPER LD | 1.0 |
| 005064 | STOREKEEPER | 1.0 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced intercollegiate athletics professional with a full understanding of industry practices and campus policies and procedures to plan, administer and coordinate the daily operations of a complex program and/or activity. Resolves a wide range of issues of diverse scope and complexity. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. May lead or serve as a resource for other staff or students. |
Department Custom Scope
| The Assistant Athletics Director of Facilities and Equipment has the overall responsibility for direct oversight of facility maintenance and management of intercollegiate athletics facilities with emphasis on safety, functionality, presentation and ensuring that intercollegiate facilities are at or above Division I expectations. In addition, will have the responsibility of the day to day oversight of the intercollegiate athletics equipment operations and the facility?s rentals. This position will operate within an atmosphere of compliance, integrity and within the scope and intent of NCAA, conference and University regulations and policy's. This position will be responsible for developing and maintaining a comprehensive departmental facility safety plan to be revised annually as necessary. This role will be responsible for working with the intercollegiate compliance department on compliance related matters and paperwork surrounding facilities and equipment. This position will be working nights, weekends and holidays. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree and 4 years of experience in related area or equivalent combination | Required |
| Masters degree. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Turf Grass Management (or equivalent) | Preferred |
| Equipment Manager Cert. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
May have full accountability for inventory, storage, budget and maintenance of sports equipment, facilities and other operational activities.
|
30 |
Independently applies intercollegiate athletics professional concepts, policies and procedures in a specific area of athletic administration.
|
20 |
| Assist with facility setup for each venue prior to events. Works closely with the AD of Operations and Ticketing with facility setup for each venue prior to events. Serve as game manager or assistant game manager at intercollegiate and special events. This includes acting as liaison with officials, visiting teams, security, parking, concessions, and other related groups, as well as providing customer service functions. | 20 |
| Analyzes and implements new or revised standard operating procedures and guidelines for area of responsibility. | 10 |
| Supervise and direct the activities of the Dir. Of Equipment, other facilities and equipment staff including student Assistants. Including hiring, mentoring, training, supervising and evaluating performance. Assist in the development and management of annual budgets; assist in development and maintenance of area policies and procedures manuals (i.e., for facility rentals and equipment policy); coordinate logistics related to departmental office and furniture moves (including installation); duties as assigned. Position requires working after hours, holidays and weekends, as necessary based on sports schedules. | 10 |
Oversees maintenance of files, database and reporting for area of responsibility.
|
5 |
| Serve as liaison to non-Athletics users of facilities. Independently responsible for all aspects of usage, including obtaining the initial reservation request, ensuring facility availability and appropriateness, processing and certifying necessary documentation (i.e. contract and insurance), coordination with necessary campus entities (i.e. Risk Management and Facilities Services), scheduling of oversight staff, ensuring payment, budget reconciliation/ tracking, and post event assessment/ repair. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Highly effective verbal and written communication skills in the English language. | Required |
| Problem-solving skills; multi-task, work with frequent interruptions, and effective listener. | Required |
| Excellent organizational skills with the ability to handle multiple work priorities and to plan and manage large projects and events. | Required |
| Knowledge of facilities administration issues and practices. | Required |
| Proficiency in the use of basic computer applications relevant to job duties. | Required |
| Excellent interpersonal skills, including collaboration, relationship building, and ability to respond positively and flexibly when working with all levels in the organization and with outside parties (i.e. customers, vendors, etc.) | Required |
| General knowledge of all UCR sponsored intercollegiate sports and their facility requirements. Knowledge of synthetic and natural turf. | Required |
| Thorough knowledge of program activity and best practices. | Required |
| Skills and experience supervising staff and student employees | Required |
| Strong work ethic and attention to detail. Proven ability to perform physically demanding work, moving materials weighing up to 70 pounds to and from pickup trucks, carts, and loading docks using hand trucks, dollies, or other moving devices. | Required |
| Successful experience performing all duties with the highest standards of professionalism and ethical behavior and in accordance with institutional and collegiate athletics program regulations, policies, and procedures. | Required |
| Ability to utilize basic maintenance tools and field maintenance equipment. | Required |
| Strong working knowledge of day to day store operations. | Required |
| Current certifications in CPR, AED, and First Aid. | Preferred |
| Ability to utilize appropriate facilities and equipment room management software and applications. | Preferred |
| Certification or willingness to undergo certification for operating a standard maintenance lift, and appropriate use of that equipment to perform tasks (i.e. signage replacement). | Preferred |
| Turf certifications, such as Turf Grass Management, etc. | Preferred |
| Understanding of NCAA and Big West conference rules and regulations. | Preferred |
| Experience in general scoreboard/ public address system calibration and maintenance. | Preferred |
| Ability to utilize equipment for athletics apparel (i.e. Washers, dryers etc.) | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel | Required |
| The job requires the candidate to work extended hours on evenings, weekends, and holidays to ensure proper supervision of all athletic events and activities scheduled in athletic facilities. | Required |
| Valid Drivers License | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |