General Information
| Job Description | PROJECT POLICY ANL 2 | Working Title | Summer Sessions Project Coordinator |
|---|---|---|---|
| Job Code | 007397 | Grade | 19 |
| Department Name | Summer Session - D01083 | Department Head | Emily Engelschall |
| Supervisor | Leonard Taylor | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations. |
Department Custom Scope
| The position provides support for Summer Sessions Project Policy Analyst and the unit with summer appointment and compensation processing, submitting Workfront tickets, ensuring data fidelity between systems, following-up on the completion of appointment letters and nomination approvals, troubleshooting issues, performing analytic studies and research on a wide variety of summer policies, issues, and needs, and assisting with the auditing and reconciling of the summer instructional budget. Incumbent works closely with the Financial and Administrative Services Team (FAST) team through auditing and reconciling draft pay-files and appointment data to ensure the accurate and timely issuing of summer compensation, identifying issues, providing accurate information, and submitting Workfront tickets, troubleshooting issues, following-up on outstanding onboarding actions, and providing the FAST unit support as necessary. The position provides summer stakeholder support by servicing summer instructional staff appointment and compensation questions and needs, assisting administrative units with resolving summer issues, providing input on the development, revision, and design of various systems and processes, and performing ad hoc researching and reporting. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, processes, and/or functions.
|
20 |
Provides a variety of analytical duties in support of a function, research initiative, program and/or organizational unit.
|
20 |
Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and/or analyses summarizing information on the assigned issues and commenting on other significance for internal or external constituents.
|
15 |
Using subject matter knowledge, collects and prepares information for use in discussions, meetings of internal and external constituents.
|
15 |
| Provides assistance to payroll processors on moderately complex transactions. Monitors workflow processes, ensures appropriate hand-offs occur within the team and departments, and verifies that appropriate documentation is administered within associated systems. Onboarding, Offboarding, and One Time Pay. | 10 |
| Under general supervision, provides analysis of moderate payroll project. Is responsible for providing support to create,organize and execute upcoming mass onboarding and offboarding related requests. Communicates appropriately with clients and managers to review status of projects, audits requests to ensure accurate and timely completion of project. | 10 |
Participates in administrative/research policy and program project planning and development.
|
5 |
| Other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of common organization- or research-specific and other computer application programs. | Required |
| Working knowledge of applicable policy analysis techniques. | Required |
| Proficient in ability to multi-task with demanding timeframes. | Required |
| Demonstrates ability to use sound judgment in responding to issues and concerns. | Required |
| Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. | Required |
| Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. | Required |
| Proficient in ability to use discretion and maintain all confidentiality. | Required |
| Working knowledge of project management system Work Front | Preferred |
| Skill in creating DocuSign templates. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must successfully complete a background check through the University's background check agency prior to your start date, and a fingerprint check through the Department of Justice and Federal Bureau of Investigations. | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |