General Information
| Job Description | STDT LIFE DEVT SUPV 2 | Working Title | Executive Director of Associated Students at the University of California, Riverside (ASUCR) |
|---|---|---|---|
| Job Code | 004568 | Grade | 21 |
| Department Name | ASUCR - D01162 | Department Head | Brian Haynes |
| Supervisor | Brian Haynes | Effective Date | 07/10/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007375 | ADMIN SUPV 2 | 1.0 |
| 004722 | BLANK AST 3 | 1.0 |
| 006291 | EVENTS SPEC 2 | 1.0 |
Generic Scope
| Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. |
Custom Scope
| Supervises Student Life & Development Specialists and support staff, and administers a component of a Student Affairs or Student Life program. Independently oversees day-to-day operations, and determines goals and performance expectations of subordinates. Makes recommends concerning improvements of program/function to manager. |
Department Custom Scope
| As the primary staff administrative officer and advisor for the Associated Students at UCR (ASUCR), the Executive Director provides administrative, fiscal, supervisory, advising and programmatic leadership for the student government-managed services, activities, programs and projects on an on-going, year to year basis for both the Graduate and Undergraduate students. Acts as a representative and liaison in both daily operations and in often highly sensitive situations between students and the campus. Works in conjunction with the ASUCR accounting office to insure fiscal responsibility and management. Has responsibility for overseeing the general operations of ASUCR, the Graduate Student Association (GSA), and the official student newspaper, The Highlander. Constantly communicating with all student leaders and staff on operational questions and processes. Advisor to 100+ elected/appointed students within the ASUCR, GSA and Highlander Newspaper departments. Manages 2.0 FTE staff direct reports and additional 2.0 FTE staff indirect reports. Manages an annual operating budget of $2.5M involving multiple fund sources. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
| Experience advising and counseling students on issues related to student government programs, campus administration, and legislation; both at the undergraduate and graduate student level. | Required |
| Experience in an institution of higher education and working with students (undergraduate and graduate), staff and alumni. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Solves the most complex and sensitive issues arising in Student Affairs/Life & Development specialization.
|
40 |
| Provide strategic vision and oversight on development of program design and applicability. Measures, assesses, and evaluates programs and staff | 20 |
| Responsible for administering the budget for managed function: Oversees annual operating budget totaling 2.5M involving multiple fund sources. Works closely with the ASUCR Accounting Department and VCSA Central Office to create a sound financial environment, and to ensure that university and ASUCR policies are strictly adhered to. Serves as primary signer on the ASUCR administrative and other budget accounts, ASUCR outside bank accounts, and all contractual agreements entered into on behalf of ASUCR. Approves ASUCR, GSA and Highlander Newspaper ledgers, ASUCR outside bank statements and student/staff time reporting. Serves as a special resource on ASUCR?s 501 (c)3 status. Serves as primary contact for any issues relating to the University Audit department, responsible for implementing audit recommendations and ensuring that university, UCOP ASUCR, GSA and Highlander Newspaper internal financial policies and procedures are adhered to by all staff and student leaders. | 15 |
Recommends changes to program policies, processes, and procedures.
|
10 |
Monitors employee performance and provides direction and assistance.
|
5 |
| Recommends corrective action, hiring, and separation of employees when appropriate. | 5 |
| Other duties as assigned | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Skills in project and program management, social perceptiveness to be aware of others' reactions and understanding why they react as they do. | Required |
| Knowledge of advising and counseling techniques. | Required |
| Strong leadership skills to motivate employees and influence attitudes and behaviors. | Required |
| Strong skills in active listening, critical thinking, negotiation, reasoning, organizing, written and verbal communication; multitasking and intercultural competence and uses these skills to develop original ideas to solve problems. | Required |
| Strong knowledge in legislation including written and interpreting bylaws | Required |
| Working knowledge of a University newspaper | Required |
| Advanced knowledge of Student Affairs/Student Life specialization. | Required |
| Advanced knowledge of risk assessment principles along with the ability to evaluate risks and the likelihood of consequences. | Required |
| Knowledge of common University-specific computer application programs Skills in monitoring/assessing people, processes or services, to make improvements. | Preferred |
| Strong knowledge of University and departmental policies, processes, and procedures. | Preferred |
| Thorough knowledge of Student Affairs/Student Life specialization. | Preferred |
| Knowledge of risk assessment principles along with the ability to evaluate risks and the likelihood of consequences. | Preferred |
| Knowledge of Robert's Rules of Order/Parliamentary Procedures | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |