General Information
| Job Description | ADMISSIONS RECRMT SPEC 3 | Working Title | Senior Evaluation & Athletic Specialist |
|---|---|---|---|
| Job Code | 004509 | Grade | 20 |
| Department Name | Undergraduate Admissions - D01180 | Department Head | Alex Ruiz |
| Supervisor | Deborah Jaurigue | Effective Date | 04/16/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program. |
Department Custom Scope
| Under the general supervision of the Associate Director of Recruitment and Evaluation, this position has responsibilities for project coordination and leadership in the Office of Undergraduate Admissions and will provide evaluation, implementation, updates and reporting related to recruited freshman and transfer athletes. The Evaluation Specialist is responsible for the evaluation and tracking of prospective, admitted, and SIRd athletes and serves as the central point of contact between Undergraduate Admissions and Intercollegiate Athletics during the recruitment and admission process. This position supports a shared responsibility with Intercollegiate Athletics that if not properly controlled or completed could result in significant negative media reports and financial penalties for UC Riverside. In addition to the above duties, the Evaluation Specialist may represent UCR Undergraduate Admissions by providing oversight at various programs and events, participating in school visits, college fairs, consortium travel, and conferences for both the freshman and transfer population. As an official representative of the University, the incumbent will be available to students, families, the campus community, and the general public to interpret, enforce and explain University policies and regulations. In addition, the incumbent is responsible for all phases of admission evaluation and validation of transfer applicants and a small caseload of freshman applicants based on self-reported information, official transcripts, and other pertinent documents. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| Demonstrated experience coordinating all aspects of a multi-faceted, fast-paced operation and in developing original solutions to challenges in order to meet established deadlines. | Required |
| Demonstrated experience traveling to recruit undergraduate students. | Required |
| Experience using an online evaluation tool. | Preferred |
| Demonstrated experience working with a student information system. | Preferred |
| 4 - 7 years of related experience. | Required |
| Demonstrated undergraduate experience in: a) recruitment of prospective students; b) evaluating applications, transcripts, and supplemental documentation; and c) making admission decisions on prospective applicants to include full consideration of academic records and subjective criteria. | Required |
License Requirements
| License | Requirement |
|---|---|
| Valide Drivers License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Performs course-by-course evaluations for transfer credits. | 10 |
| Provides preliminary admission evaluations throughout the year for prospective freshman and transfer athletes, verifying eligibility based on campus administrative policies and NCAA rules while ensuring timely review to meet all processing deadlines. | 10 |
| Communicates regularly with the Director of Student Athlete Academic Services regarding the completion of preliminary evaluations and the status of applicant files throughout the entire admission process. | 10 |
| Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits. | 5 |
| Identifies potential students, and provides information about higher education generally and UC specifically. | 5 |
| Provides in-depth information on admissions requirements, prerequisite courses, school/college programs and curricula, specific financial aid criteria, and career opportunities. | 5 |
| Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability, and educational/personal hardship. | 5 |
| Serves as liaison between students, parents, colleges/universities, community agencies, and UC college/school/department. | 5 |
| Uses extensive knowledge of college/school/department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation. | 5 |
| Screens applicants for school/college/department faculty. | 5 |
| Uses professional judgment when reviewing complex applications for admission. | 5 |
| Produces special and annual reports, and program evaluations. | 5 |
| Assesses effectiveness in attracting quality students to UC. | 5 |
| Responsible for applying, interpreting, and adhering to NCAA Division 1, Conference, and UC Riverside rules and regulations to assure compliance. | 5 |
| Review and evaluate final official transcripts in order to complete files of freshman and transfer students who have indicated intent to enroll on the UC Riverside campus. | 5 |
| Conduct individual counseling sessions for freshman and transfer students, their parents, professional educators, and outside agencies on both an appointment and drop-in basis. Obtain information regarding academic background, current enrollment, and courses planned. | 5 |
| Serves as the liaison to the Student Review Committee on behalf of Undergraduate Admissions by preparing and presenting applications to be reviewed for admission consideration to UCR faculty and the Director of Admission. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| General knowledge of curricula, articulation, transcripts and grading systems for high schools and two and four-year institutions. | Required |
| Thorough knowledge and experience working with a diverse student population. | Required |
| Ability to interact diplomatically with faculty, administrators, staff and individuals from a wide variety of backgrounds, organizational levels, and groups with different goals | Required |
| Ability to effectively communicate both orally and in writing by organizing and delivering oral presentations that are concise, informative and appropriate to the audience while maintaining an appropriate University image. | Required |
| Ability to work independently while using sound judgment in applying, or developing solutions to problems. | Required |
| Ability to interpret policies and procedures to prospective students and the public. | Required |
| Ability to develop recruitment programs, and design effective materials. | Required |
| Ability to be flexible and capable of dealing with change, ambiguity and seemingly contradictory or inconsistent policies. | Required |
| Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions. | Required |
| Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC, and/or specific colleges and schools. | Required |
| Ability to analyze, interpret, and evaluate statistical data and policy. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel Outside of Normal Business Hours | Required |
| Travel | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |