General Information
| Job Description | RSCH ADM 2 | Working Title | Grants & Financial Analyst 2 |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | BMPN Administration - D01245 | Department Head | Christine Morgando |
| Supervisor | Christine Morgando | Effective Date | 05/01/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| Under the supervision of the Financial Operation Manager, provides high-level administrative and technical support for contract and grant application process and post-award fund administration for assigned Principle Investigators within the departments of Biochemistry, Microbiology & Plant Pathology and Nematology. Will be responsible for proposals and awards of diverse scope where analysis of data requires a thorough understanding of complex regulations. Perform high-level budget/resource analyses and prepare monthly financial reports for principal investigators utilizing campus financial systems. Track and reconcile expenses for extramural and other fund sources maintaining fiscal integrity and internal controls. Applies professional concepts to provide projections and analyze spending and proactively resolve issues. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Experience in UC Policies and Procedures. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines.
|
20 |
(DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
|
20 |
| Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 15 |
(DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments.
|
15 |
| Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments. | 5 |
| (DR): Advises department administrators on compliance regulations. | 5 |
| (DR): Assists in support of audit as directed by senior staff. | 5 |
| (CR): Applies professional concepts to authorize establishment of contract and grant fund accounts with approval of other analysts or Director. | 5 |
| (CR): Under general supervision, provides advice and counsel regarding sponsored projects administration to Department Administrators and PIS. Supports grant writing and proposal development initiatives to improve funding success. | 5 |
| (CR): In compliance with institutional and sponsor policies, establishes mandated recordkeeping. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of grant funding processes, procedures and techniques. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Writing skills to draft persuasive text for variety of audiences. | Required |
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to manage a high volume of transactions. | Required |
| Knowledge of UC Policies and procedures and on-line campus financial systems. | Preferred |
| Knowledge of UC Systemwide and campus Contracts and Grants policies and procedures. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Currently hybrid remote and on-campus position with the possibility of 100% on-campus in the future. |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |