General Information
| Job Description | GEN ACCOUNTANT 3 | Working Title | EMF Accountant III |
|---|---|---|---|
| Job Code | 007735 | Grade | 21 |
| Department Name | Accounting - D01100 | Department Head | Bobbi McCracken |
| Supervisor | Roseline Alonzo-Le | Effective Date | 03/28/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses professional accounting concepts as a seasoned, experienced professional with a full understanding of accounting practices and organizational policies and procedures to resolve complex assignments where analysis of data requires a review of a variety of factors and multiple sources. Exercises judgment within defined accounting procedures and practices to determine appropriate action. Normally receives general instructions, with detailed instructions provided on complex new assignments and initiatives. Has internal and external contact on a regular basis. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. |
Department Custom Scope
| The Extramural Funds Accountant position is responsible for post award administration which includes: The accounting, invoicing, collection, reporting, and cash draw downs on various awards for research, development and student aid funds. Tasks associated with this responsibility require knowledge of cash management, forecasting techniques, collections, advanced data analysis skills and interpretation of complex policies and guidelines. Provide training and guidance to campus departments on various procedures/policies including Uniform Guidance 2 CFR (Subparts A thru F). This position reviews contracts and grants agency terms and conditions to ensure adherence to University of California, Office of the President (UCOP) & University of California, Riverside (UCR) coding requirements on incoming contracts and grants via the UCR Proposal and Award Management Information System (PAMIS). This position also ensures compliance with the agency's terms and conditions during the award period. In FY2021, there were over 1,500 active awards that generated approximately $210 million dollars in revenue, including HEERF funds. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in business administration or related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides analysis for complex accounting projects.
|
45 |
Prepares journal entries, maintains and/or reconciles ledger accounts.
|
15 |
Balances books periodically and prepares financial statements.
|
15 |
Helps implement and/or maintains one or a combination of general accounting systems.
|
10 |
Provides record of assets, liabilities and other financial transactions.
|
5 |
| Interprets reports and records for administrators and managers. | 5 |
| Provides training and direction to diverse groups of varying sizes on post award procedures including the Uniform Guidance and UC policy requirements. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to independently gather, organize and perform accounting related analysis to complete work assignments. | Required |
| Recent skill in the field of post award administration obtained preferably at an institution of higher education with knowledge of Uniform Guidance 2 CFR, Part 200 (Subparts A thru F), OMB Circular A-21-Cost Principles for Educational Institutions and A-110 - Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations. Direct knowledge of and experience with complex awards. Demonstrated knowledge of governmental regulations governing the administration of contracts and grants. | Required |
| Recent cash management skill and experience. Knowledge of effective cash management practices. | Required |
| Thorough knowledge of common desktop/web applications. | Required |
| Thorough knowledge of accounting function and assignments. | Required |
| Ability to successfully exchange ideas, information, and opinions with others to reach solutions. Demonstrated skill in establishing and maintaining collegial and effective working relationships. | Required |
| Proven ability to effectively present information verbally and in writing. | Required |
| Keen eye for detail to ensure correct coding of data and to discern data anomalies. Skill performing mathematical calculations quickly and accurately. | Required |
| Thorough knowledge of analytical procedures used in accounting projects of moderate to semi-complex scope. | Required |
| Demonstrated ability to independently prioritize work and complete multiple projects with overlapping timelines. | Required |
| Demonstrated skill and knowledge of invoicing and collection processes. | Required |
| Thorough knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements. | Required |
| Knowledge of University of California policies and procedures. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Note: Fiscal year end closing may require some overtime in June and July, and vacations normally are not approved in July. | Required |
| Must successfully pass a background check through the DOJ and FBI. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| UC Intellicenter |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |