General Information
| Job Description | HR GENERALIST 3 | Working Title | Human Resources Coordinator |
|---|---|---|---|
| Job Code | 007596 | Grade | 22 |
| Department Name | Intercollegiate Athletics - D01099 | Department Head | Wesley Mallette |
| Supervisor | Wendy Williams-Clark | Effective Date | 05/01/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses professional HR concepts as a seasoned, experienced professional to apply organization policies and procedures to resolve the full range of HR-related issues. Works on problems that are diverse and complex in scope, where analysis of situations require a review of a variety of factors. Normally receives little instruction on day-to-day assignments with some guidance provided on new projects. |
Department Custom Scope
| This position reports under the umbrella of the office of the Vice Chancellor for Student Affairs, Human Resources team, reporting directly to the Director of Human Resources for VCSA and Intercollegiate Athletics. This position manages the day-to-day human resource processes involving a varied assortment of employee types and levels within the Intercollegiate Athletics organization. Responsible for coordinating all personnel actions regarding recruitment, classification, equity, and retention to ensure compliance with federal, state, university, and campus regulations and best practices. Performs complex analysis related to HR, including retrieving data from campus systems, organizing, and validating data, and preparing various reports. Provides coordination of special HR related projects such as; annual performance management process, market equity, merit calls, or other campus initiatives related to HR. Manages employee files ensuring they are complete. Attends monthly Human Resources coordinator meetings (i.e. HROG, etc.) to stay abreast of HR policy and best practices and conveys to constituents, often providing training and serving as the organizational subject matter expert on HR matters. Other duties as assigned within the scope of this role. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| SHRM certification | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| HR experience in Higher Educational environment. | Preferred |
| 4 - 7 years of related experience. | Required |
| experience in an intercollegiate athletics environment | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| SHRM Certified Professional (SHRM-CP) OR SHRM Senior Certified Professional (SHRM-SCP) | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Serves as the Intercollegiate Athletics organization's Human Resources expert for HR systems, coordinate personnel actions for recruitment, reclassification, equity, and retention within the guidelines, regulations, and policies set forth by the organization's Internal Operating Procedures, VCSA Internal Operating Procedures, University policy, campus policy and guidelines, and state/federal regulations. Works closely with the VCSA/IA Director of Human Resources and CFAO to strategize on HR process improvement, ensuring effectiveness and efficiencies are maintained. | 30 |
Advises all levels of managers, supervisors, and employees in developing job descriptions, resolving benefits issues, and providing guidance on compensation programs, personnel policies and procedures.
|
15 |
Prioritizes work assignments, conducts complex HR trends analyses and develops resulting recommendations.
|
10 |
Counsels department managers and supervisors on employee and labor policies, procedures, and appropriate practices.
|
5 |
Reviews resumes and applications and interviews applicants for a full range of staff positions.
|
5 |
Counsels employees concerning sensitive and difficult to resolve work-related problems and conducts termination interviews, providing feedback to management.
|
5 |
| May maintain records for equal employment opportunity and affirmative action reporting requirements. | 5 |
Works with client groups on complex re-organizations and staffing objectives to assist in meeting business objectives.
|
5 |
| Provides support to departments in administering policies and programs in the areas of employment, labor relations, wage and salary administration, training, and other areas of HR. | 5 |
| Advises all levels of managers, supervisors, and employees in identifying appropriate professional development opportunities for client groups. | 5 |
| Provides training on various HR processes and policy to entire VCSA organization; staying abreast of proposed and implemented changes to advise the organization of current/best practices in the HR area. | 5 |
| Other duties as assigned | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Skilled in communicating clearly and effectively verbally and in writing. | Required |
| Knowledge of a human resources management system (HRMS), and/or other related business software programs and systems. | Required |
| Thorough knowledge of organizational policies and procedures, knowledge of functional area and understands how work may affect other areas. | Required |
| Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources. | Required |
| Demonstrated ability to handle very difficult or volatile situations/individuals effectively. | Required |
| Possess superior communication skills to effectively and professionally communicate tact and diplomacy, identifying correct issues to be communicated, assessing the audience, the method, and timing of communications. | Required |
| Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. | Required |
| Demonstrated analytical, active listening, and critical thinking skills. | Required |
| Demonstrates skill in prioritizing competing work assignments, employing political acumen and integrating information to determine appropriate courses of action and their implications. | Required |
| Experience in policy interpretation and developing sound procedures that are in line with policy. | Preferred |
| 3 years supervisory experience | Preferred |
| Demonstrated experience with UC systems (HRMS, iRecruit, Shared Services, HDRS, TARS, SUPERDOPE) | Preferred |
| Skill and experience in public speaking and presentations. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| May need to attend meetings or provide training outside of normal business hours. | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |