General Information
| Job Description | STDT ACAD ADVISOR 3 | Working Title | Student Academic Advisor 3 |
|---|---|---|---|
| Job Code | 004545 | Grade | 19 |
| Department Name | CNAS UG Academic Advising Ctr - D01306 | Department Head | Brett McFarlane |
| Supervisor | Mario Trejo | Effective Date | 04/10/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced academic adviser. Provides advice to students on the full range of requirements for a department, college, or school with a wide variety of course requirements. Recommends solutions to progression and requirement issues. Advice may include not-clearly-defined programs such as independent study programs, interdisciplinary programs, or multiple programs. Works independently under general supervision. |
Department Custom Scope
| Under the general direction of the Lead Academic Advisor/Assistant Director in the College of Natural and Agricultural Sciences (CNAS) Undergraduate Academic Advising Center, the position provides fundamental academic advising to prospective and current undergraduate students and uses the principles of developmental academic advising and knowledge of teaching and learning theory to promote academic, career and life goals in an effort to support student academic success, retention, timeliness to degree and intellectual and personal development. This position is responsible for programs such as the CNAS Transition Advising program, the CNAS articulation officer, CNAS Scholarship and awards program, and the CNAS Commencement programmer. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's Degree | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Work with various programs meeting the goals of the program, communicating with faculty, staff and co-workers across campus, collecting data to provide documentation of the programs successes and problem solve for accuracy. | 25 |
| Advises undeclared student population including students who are permanently discontinued from CNAS and CHASS students transitioning to CNAS by using developmental academic advising to assist students to examine, clarify and meet their educational, career and life goals. Reinforce student self-direction, motivation, achievement, self-sufficiency and fit with major. | 10 |
| Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department/school/college. | 5 |
| Advises new and continuing instructors on departmental/school/college and university policies and procedures. | 5 |
| Advises on complex transfers from other institutions such as those in the midst of advanced degree completion and coursework in other programs. | 5 |
| Evaluates and advises students in petitions for exceptions to departmental/school/college and/or Graduate Division requirements. | 5 |
| Advises new and continuing instructors on student advising issues. | 5 |
| Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department/school/college (e.g., academic probation, dismissal). | 5 |
| Assists faculty on determining course scheduling needs for student progression to graduation. | 5 |
| Advises on special eligibility requirements such as Honors programs/fellowships/scholarships. | 5 |
| Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved. | 5 |
| Participates in planning academic curriculum in collaboration with chair/dean and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies. | 5 |
| Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and/or assistance from other units. | 5 |
| Advises students on a wide range of course possibilities and/or ways to complete degree requirements that may not be clearly defined. | 5 |
| Review, evaluate and communicate with CNAS UAAC staff and Undergraduate Admissions staff to correct errors in transfer course evaluations. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated knowledge of Student Information Systems (SIS+, Banner). | Required |
| Skills in judgment and decision-making, problem solving. | Required |
| Abilities in problem identification, reasoning, ability to develop original ideas to solve problems. | Required |
| Knowledge and ability to discern the regulations of FERPA. | Required |
| Knowledge in and ability to counsel and advise students in higher education. | Required |
| Ability to multi-task. | Required |
| Thorough knowledge of advising and counseling techniques. Knowledge of multiple majors, colleges, and schools. | Required |
| Thorough knowledge of department/school college policies, procedures, and requirements. | Required |
| Strong communication skills including speaking with clarity to individuals as well as conducting presentations for groups of 50-300. | Preferred |
| Ability to train and hire peer mentors for programs as needed. | Preferred |
| Thorough knowledge of college/school policies, procedures, and requirements. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |