General Information
| Job Description | ADMIN OFCR 2 CX | Working Title | Program Coordinator |
|---|---|---|---|
| Job Code | 004263 | Grade | |
| Department Name | Botany and Plant Sciences - D01047 | Department Head | Julia Bailey-Serres |
| Supervisor | Julia Bailey-Serres | Effective Date | 05/04/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Department Custom Scope
| Per the awarded NRT Project, UCR's Plants3D graduate training program seeks an individual to coordinate the program activities. The individual will work with the Director, the faculty Leadership team, and other individuals on and off campus to meet the program goals. This program, funded by the National Science Foundation, seeks to provide an exciting education and training environment for graduate students in science and engineering. Plants3D fosters team research projects that address challenges in agriculture and human health. The Program Coordinator will be engaged in the organization of program activities, including a variety of events and educational opportunities, student internships and travel, research competitions, program evaluation and annual reporting, and the program website, https://plants3d.ucr.edu/. Finalists will be required to submit a work sample as part of the selection process. The budgeted hiring range for this position is $60,761 - 65,000. Please note: While we do not anticipate that our position will be eligible for visa sponsorship, international applicants are still welcome to apply. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| MS or PhD in life science, engineering, or education. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2-4 years of related experience in a related job discipline or doctoral degree program. | Required |
| Collaborative experience, ideally within a group with diverse backgrounds and expertise. | Required |
| Experience in planning and data collection. | Preferred |
| Work experience in an institution of higher education. | Preferred |
| Demonstrated experience with web-site maintenance and/or design. | Preferred |
License Requirements
| License | Requirement |
|---|---|
| Valid Drivers License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Organizes diverse events (seminar, workshop, retreat). Communicates with trainees, faculty, seminar speakers, other administrators/staff, and the community via email and newsletters. Determines that program components are active, interfacing with the director, leadership, other faculty an external Evaluator and their assistants. Participates in an active NRT Coordinator network. Assists the Director and Leadership in the development and evolution of the program. Performs assignments to include crafting written communication (emails, newsletters, reports, website) and preparation and delivery of oral presentations to an audience (i.e., involving recruitment, as a program representative at NSFNRT PI meeting). Participates in student recruitment, mentoring, and retention matters related to the program. Provides assistance with other CEPCEB education and research objectives. Completes special projects assigned by the Director. Coordinates graduate student fellowship support and training; and interacts with faculty, analysts, evaluators, technology transfer and entrepreneurship specialists, other staff and stakeholders to enable day-to-day and long-range activities of that seek to meet program goals ensure appropriate appointment assignments and entries. Other functions to administer include programmatic goals, events including monthly, seminars, organizational meetings, recruitment and training events, and teaching. | 30 |
| Designs, maintains, and revises program website and posted general operating procedures and guidelines. Ensures all content meets the goals of the program and evaluate correct issues to be communicated. Interacts with program and external Evaluator and helps to implement improvements. Interacts with NSF-NRT Coordinator network to gain and share ideas that improve the NSF-NRT mission. | 20 |
| Independently plan and forecast budgets for various activities/events and perform various analysis. Oversees major program events and associated logistics (to include e-Pay submission processing) for the NRT Grant. Interfaces with financial analyst. Manages student travel and interacts with IIGB travel coordinator. | 20 |
| Gathers and analyzes financial, scholastic, and research output data; prepares analyses of program activities. Contributes to writing of annual program report for the NSF. Works with the CEBCEB Director and Institute of Integrative Genome Biology administration staff department in coordinating Center for Plant Cell Biology department gift fund acquisitions. | 10 |
| Serves as the program department resource for customer issues and vendor concerns by researching and troubleshooting discrepancies and problems. | 5 |
| Works with college, campus, and department committees on data collection, analysis, and report generations as needed. | 5 |
| Provides consultation and guidance to faculty regarding eligibility requirements and documents needed for project revisions, new competitive grants/awards, regional research/multi-state projects. Ensures compliance of annual progress and termination reports as required by Sponsor. Instructs faculty and trainees on reporting data, navigating reports systems to ensure compliance. | 5 |
| Completes special projects assigned by the Director. Coordinates graduate student fellowship support, travel, and research support. The position will involve organizing diverse events, determining that program components are active, interfacing with the director, leadership, other faculty an external Evaluator and their assistants, and an NRT Coordinator network to facilitate the development and evolution of the program. Assignments will include crafting written communication (emails, newsletters, reports) and oral presentation to an audience (i.e., involving recruitment, as a program representative at NSF NRT PI meeting in another state) | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to communicate effectively with all levels of faculty, students, staff, outside speakers and stakeholders, both verbally and in writing. | Required |
| Ability to solve problems using investigative/research and analytical reasoning. | Required |
| Knowledge of MSWord or Google platforms for writing, data analysis, and presentations. | Required |
| Demonstrated ability to use Adobe, Google, and various internet tools. | Required |
| Demonstrated skill and ability with accuracy, productivity, responsiveness, and reliability. | Required |
| Organized, result-oriented, motivated, and committed to advancing organizational priorities. | Required |
| Ability to use sound judgment in responding to issues and concerns. | Required |
| Demonstrated skill in MS Office including advanced knowledge of Excel features. | Required |
| Solid organization skills and ability to multi-task with demanding timeframes. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Working knowledge of common organization-specific and other computer application programs. | Preferred |
| Working knowledge of computer application WordPress. | Preferred |
| Working knowledge of UC policies and procedures. | Preferred |
| Demonstrated strategic leadership and project management skills. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |