General Information
| Job Description | ADMIN MGR 2 | Working Title | Senior Director |
|---|---|---|---|
| Job Code | 000548 | Grade | 27 |
| Department Name | Financial Admin Services Team - D02084 | Department Head | Sean Cason |
| Supervisor | Sean Cason | Effective Date | 06/20/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007375 | ADMIN SUPV 2 | 3.0 |
| 000212 | FINANCIAL ANL MGR 1 | 2.0 |
Generic Scope
| Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact. |
Custom Scope
| Responsible for managing the administrative services and/or general operations of a school, OR college OR large, multiple or interdisciplinary department(s) within a college, or large or multiple non-academic department(s). Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| Under the general direction of the Chief Financial and Administrative Officer (CFAO), the Senior Director provides complex administrative, payroll, facilities, financial, and budgetary support for organizational units that the Financial and Administrative Services Team (FAST) supports. The Senior Director serves as lead for three organizational units; Enrollment Services - Org 33 (Associate Vice Chancellor Enrollment Services (AVCES) Office, Undergraduate Admissions, Financial Aid, Registrar, Summer Sessions, Highlander One Stop Shop and the Financial and Administrative Services Team); Undergraduate Education - Org 36 (Vice Provost / Dean Undergraduate Education (VPDUE) Office, Xcite, High Impact Practices, Student Engagement, Health Professions Advising Center, University Writing Program, and the Academic Resource Center); International Affairs - ORG 32 Vice Provost International Affairs (VPIA) Office, International Scholars, International Recruitment, and Education Abroad). The Senior Director also oversees the activities of the FAST Payroll and Workforce Administration Unit which is a campus payroll shared service center providing, payroll, workforce administration, on-boarding, off-boarding and financial transactions in the UCPath system. The Senior Director provides critical executive level support and consultation to various members of the executive leadership team and assigned units on budgetary planning, campus-wide analysis and recommendations for approvals of exceptions to UCOP and campus policies and procedures. Assists the CFAO with the coordination of financial and administrative operations for control units. Performs the highest level of sophisticated/complex budget/resource analysis, including retrieving data from campus information systems, organizing, validating, and analyzing data, and preparing reports. Participates in developing annual financial plans for the supported organizations & departments; oversees day-to-day operations of the budget and financial operations: provides complex analytical support/policy analysis for the organization to monitor expenditures through the use of Power BI. Provides technical support in all financial areas and leads the continuous improvement behavioral values that drives value. creation and transformative work products for our clients and our team. Coordinates the Power BI budget process for all units supported by FAST. Leads all Work Front system processes and implementations. Leads a culture focused on FAST strategic anchors of, Psychological Safety, Client Engagement, and Innovation. Ensures hand in glove collaboration with unit directors to ensure our team is providing value added and transformative service, elevating our clients abilities to achieve their strategic goals. This position is expected to be primarily in-person, on-campus with the possibility of some hybrid work days as business allows. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master of Business Administration (MBA) | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 8 - 13 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Manages, plans and administers administrative operations and/or general operations of a school, OR college, OR a large interdisciplinary department within a school OR a large or multiple-department, non-academic unit.
|
25 |
Makes decisions on administrative or operational matters and ensures achievement of objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact.
|
20 |
| Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources. | 15 |
Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes. Develops, modifies, and executes organization policies which affect immediate operation(s).
|
15 |
| Maintains integrity of an organizational department through management and oversight of staff. | 10 |
| May coordinate/oversee activities for other UC locations or external universities. | 5 |
| Interacts with higher-level management on controversial situations, customer negotiations, and/or influencing and persuading others. Formulates policies and guidelines to carry out the department's mission for faculty and students. | 5 |
| May interact with higher-level management on matters concerning several functional areas, and/or customers. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced knowledge of best practices around developing highly functioning teams using models of psychological safety, continuous coaching, continuous learning, and a relentless pursuit of client satisfaction. | Required |
| Advanced skills using and implementing Power BI for real-time budget management | Required |
| Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. | Required |
| Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
| Excellent project management skills, including the capability of managing capital projects. | Required |
| Excellent ability to establish metrics for department and employee goals. | Required |
| Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. | Required |
| Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. | Required |
| Advanced skill implementing, managing and leading the use of project management systems (preferably Work Front), to create standardized processes, evidence based work capacity analysis, value add platform, and ability to create leading indicator dashboards--all to align with empowering the strategic goals of FAST clients. | Preferred |
| Thorough knowledge of common organization-specific and other computer application programs. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |