Position Details
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Budget, Personnel, and Program Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 25847008 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
The Budget, Personnel, and Program Assistant provides support for the campus entertainment efforts of ASPB. The Budget, Personnel & Program Assistant provides proactive, high quality, flexible and reliable support as a member of the AVC/Dean of Students organizational unit administrative support team, with a primary focus on comprehensive administrative assistance to the Associated Students Program Board (ASPB). Responsibilities include but are not limited to providing financial, budgeting and accounting support; facilitating departmental purchasing needs; providing administrative support for departmental events coordinating travel arrangements; coordinating departmental payroll and ensuring compliance with all labor and personnel guidelines. Provides backup support to departments within the AVC/Dean of Students organization as needed, specifically the Student Life Office. This position has a direct supervisor, the Financial and Administrative Manager for the AVC/Dean of Students. The position works closely with the supervisor and the various staff in ASPB to achieve the various responsibilities and objectives of the position. The maximum budgeted annual salary for this position is $56, 334.24. **As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor Degree | Preferred |
Experience
| Experience | Requirement |
|---|---|
| Minimum of 3-7 years of experience | Required |
Minimum Requirements
Five (5) years demonstrated related experience or an equivalent combination of education and experience.
Experience with processing routine financial accounting/purchasing transactions with an onlinefinancial system and identifying account variances and researching discrepancies.
Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, Adobe etc.
Administrative experience in an office environment providing administrative support such ascalendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc.
Experience with cash handling, balancing, and deposit preparation and knowledge of standard retail security policies and procedures.
Skill in communicating effectively and professionally using tact and diplomacy.
Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community and be able to work effectively as an individual, a team member, and with diverse groups.
Ability to maintain high level of confidentiality at all times.
Skill in accurate record keeping with strict attention to detail and problem solving.
Skills to draft letters and memos for signature or review by supervisor/manager, using correctspelling, grammar, punctuation, composition, text editing, and proofreading skills.
Experience with processing routine financial accounting/purchasing transactions with an onlinefinancial system and identifying account variances and researching discrepancies.
Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, Adobe etc.
Administrative experience in an office environment providing administrative support such ascalendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc.
Experience with cash handling, balancing, and deposit preparation and knowledge of standard retail security policies and procedures.
Skill in communicating effectively and professionally using tact and diplomacy.
Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community and be able to work effectively as an individual, a team member, and with diverse groups.
Ability to maintain high level of confidentiality at all times.
Skill in accurate record keeping with strict attention to detail and problem solving.
Skills to draft letters and memos for signature or review by supervisor/manager, using correctspelling, grammar, punctuation, composition, text editing, and proofreading skills.
Preferred Qualifications
Education and/or experience equivalent to a bachelor degree in a related field.
Knowledge of the applicable federal, state, UC policies and procedures and regulations governing areas related to the responsibilities of the job.
Demonstrated experience with UCR Financial System (UCRFS).
Demonstrated experience with online Student Information System (BANNER).
Demonstrated experience with UC online payroll system.
Knowledge of the applicable federal, state, UC policies and procedures and regulations governing areas related to the responsibilities of the job.
Demonstrated experience with UCR Financial System (UCRFS).
Demonstrated experience with online Student Information System (BANNER).
Demonstrated experience with UC online payroll system.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview