Position Details
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Payroll and Events Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 28397034 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
Under general direction of the ECE FAO, employee is responsible for providing analytical, payroll/personnel, events, and other support to the ECE Department, CNSE, and its centers' 35 faculty, research personnel, 260 students, and staff (35 other academics). This includes but is not limited to responsibility for payroll/personnel, research and analysis of data, events management and the preparation of reports as required. Process quarterly payroll of approximately 200 payroll lines, monthly payroll as needed, visa preparations, and other administrative duties.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in human resources, business, finance, or related discipline. | Preferred |
Experience
| Experience | Requirement |
|---|---|
| Minimum of 5 years of demonstrated related experience in payroll or an equivalent combination of education and experience. Experience should demonstrate high-volume payroll processing, such as full ownership of timekeeping and payroll responsibilities, using online payroll or personnel systems or databases such as PeopleSoft. Must have current working knowledge of payroll federal, and state regulations. | Required |
| Demonstrated experience working independently with minimal direction, as well as cooperatively in a team situation. | Required |
| Demonstrated ability and experience in providing quality customer service. | Required |
| Two or more years demonstrated work experience in Higher Education. | Preferred |
| PeopleSoft experience | Preferred |
| Two or more years experience applying UC Systemwide and/or UCR Campus policies, procedures, or systems for personnel/payroll actions such as time and Attendance Reporting System (TARS), Human Resource Data Warehouse (HRDW), or Full Accounting Units (FAU). | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Overtime | Required |
Minimum Requirements
Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast paced environment.
Demonstrated knowledge and skill of concepts and practices of event planning, including the ability to effectively work with invited guests.
Ability to and maintain cooperative working relationships and work in a team environment.
Ability to maintain confidentiality of payroll and other sensitive information.
Analytical skills and the ability to independently research questions and make appropriate contacts for problem solving.
Ability to interact and communicate effectively, both orally and in writing, with a diverse group of students, faculty, professional staff, administrators, and campus personnel.
Skill in adding, subtracting, multiplying, and dividing whole numbers, fractions and decimals. Skill in making comparisons and computations quickly and accurately. Skill in computing ratios, rates, and percentages.
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Skill in making appropriate job decisions following established policies and procedures.
Demonstrated understanding and application of general personnel, labor relations, HR, collective bargaining agreements, and payroll policies and procedures.
Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling a heavy workload.
Demonstrated expert level oral and written communication skills, with the ability to interact effectively with a diverse clientele internally and externally.
Excellent interpersonal skills including tact, diplomacy, adaptability, skill in recognizing politically sensitive situations, and maintain confidentiality at all times.
Demonstrated knowledge and skill of concepts and practices of event planning, including the ability to effectively work with invited guests.
Ability to and maintain cooperative working relationships and work in a team environment.
Ability to maintain confidentiality of payroll and other sensitive information.
Analytical skills and the ability to independently research questions and make appropriate contacts for problem solving.
Ability to interact and communicate effectively, both orally and in writing, with a diverse group of students, faculty, professional staff, administrators, and campus personnel.
Skill in adding, subtracting, multiplying, and dividing whole numbers, fractions and decimals. Skill in making comparisons and computations quickly and accurately. Skill in computing ratios, rates, and percentages.
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Skill in making appropriate job decisions following established policies and procedures.
Demonstrated understanding and application of general personnel, labor relations, HR, collective bargaining agreements, and payroll policies and procedures.
Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling a heavy workload.
Demonstrated expert level oral and written communication skills, with the ability to interact effectively with a diverse clientele internally and externally.
Excellent interpersonal skills including tact, diplomacy, adaptability, skill in recognizing politically sensitive situations, and maintain confidentiality at all times.
Preferred Qualifications
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview