Position Details
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Administrative Coordinator, Auxiliary Facilities Services
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 29301824 | Full Time | 8AM - 5PM | $54,200 - $93,200 |
Position Information
UC Riverside's Auxiliary Facilities Services is recruiting for an Administrative Coordinator. The Administrative Coordinator, Auxiliary Facilities Services performs high quality and timely administrative coordination, analysis, reporting, and operational and project support for a broad range of areas that assist the Auxiliaries Facilities team in making and communicating tactical and strategic decisions based on appropriate data, facts, and best practices. Collaborates with Auxiliaries Facilities leadership/supervisors with Famis 360 to ensure program/system meets team needs; trains new staff usage; runs regular reports and follows up as needed. Assists in emergency planning processes and documentation; may also hold a role in emergency response team and departmental operations center. In conjunction with unit supervisors, creates and oversees summer turn master schedules, project timelines, work assignments and quality control mechanisms. Works with procurement to ensure clear vendor communication and appropriate scheduling. Maintains compliance of OSHA, CAL-OSHA, and Injury & Illness Prevention Plan (IIPP) reporting and record-keeping requirements. On behalf of unit, liaises with campus and external partners/vendors regarding daily, seasonal and urgent facility's needs.
The full salary range for the Administrative Coordinator, Auxiliary Facilities Services is $24.95 - $42.96 per hour. The expected pay scale for this position is up to $33.96 per hour.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **
The full salary range for the Administrative Coordinator, Auxiliary Facilities Services is $24.95 - $42.96 per hour. The expected pay scale for this position is up to $33.96 per hour.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Experience with Microsoft Office suite, Word, Outlook, PowerPoint, Excel, Google Drive. | Required |
| Experience in writing and interpreting policies and/or procedures. | Required |
| Experience with facilities maintenance. | Preferred |
| Experience in a higher education environment. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Hired candidate must successfully pass a background check through the DOJ and FBI. | Required |
Minimum Requirements
Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
Proficient in ability to use discretion and maintain all confidentiality.
Working knowledge of common organization- or research-specific and other computer application programs.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
Demonstrates ability to use sound judgment in responding to issues and concerns.
Working knowledge of applicable policy analysis techniques.
Proficient in ability to multi-task with demanding timeframes.
Skilled in adapting to frequent changes in workload, interruptions, pressures of deadlines, and competing or changing priorities and requirements without sacrificing quality and accuracy of work.
Able to organize, coordinate, and document multiple projects and assignments and establish priorities.
Able to think through the consequences of proposed actions prior to implementing the action. Skill in making appropriate decisions using standard departmental and University policies and past precedent as guidelines.
Demonstrated ability to create an environment of cooperation, collaboration, and motivation, and to function effectively and efficiently as a member of team.
Ability to utilize spreadsheet and database software to generate reports on a frequent basis, or ad hoc as needed.
Proficient in ability to use discretion and maintain all confidentiality.
Working knowledge of common organization- or research-specific and other computer application programs.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
Demonstrates ability to use sound judgment in responding to issues and concerns.
Working knowledge of applicable policy analysis techniques.
Proficient in ability to multi-task with demanding timeframes.
Skilled in adapting to frequent changes in workload, interruptions, pressures of deadlines, and competing or changing priorities and requirements without sacrificing quality and accuracy of work.
Able to organize, coordinate, and document multiple projects and assignments and establish priorities.
Able to think through the consequences of proposed actions prior to implementing the action. Skill in making appropriate decisions using standard departmental and University policies and past precedent as guidelines.
Demonstrated ability to create an environment of cooperation, collaboration, and motivation, and to function effectively and efficiently as a member of team.
Ability to utilize spreadsheet and database software to generate reports on a frequent basis, or ad hoc as needed.
Preferred Qualifications
Advanced proficiency in business applications, such as Microsoft Office Suite.
Working knowledge of relational databases, business intelligence applications and tools.
Ability to compose, proofread, edit and/or approve grammatically correct and accurate correspondence, summaries, notifications, etc.
Working knowledge of relational databases, business intelligence applications and tools.
Ability to compose, proofread, edit and/or approve grammatically correct and accurate correspondence, summaries, notifications, etc.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview