General Information
| Job Description | ALUMNI EXTERNAL REL SPEC 4 | Working Title | Associate Director of Strategic Initiatives |
|---|---|---|---|
| Job Code | 006300 | Grade | 22 |
| Department Name | SOM - Dean's Office - D02000 | Department Head | |
| Supervisor | Effective Date | 02/14/2016 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced concepts and university objectives to resolve highly complex issues. Plans, develops and implements strategies for specific programs, events, activities, policies, alumni and constituency groups, et cetera that are typically complex or large and may include controversial and/or politically sensitive issues or content. |
Department Custom Scope
| Serve as the Associate Director to the Chief of Staff to the Dean/Executive Director, Strategic Initiatives by partnering with appropriate leadership, faculty, staff, campus and community constituents to coordinate, execute and maintain effective engagement for the School of Medicine. Work collaboratively within the interdisciplinary, team-oriented Strategic Initiatives unit of the School of Medicine. Serve as primary point person for interactions with the School of Medicine community advisory and other affinity groups. Compose and disseminate briefings and communications on the School of Medicine for internal and external audiences and functions. Independently undertake a variety of special projects in support of the School's strategic planning and positioning. Promote the interests of the School of Medicine and strengthen advocacy efforts. Please note: all finalists will be asked to provide recent writing samples. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training | Required |
| Master's degree in related area and/or equivalent experience/training. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Using institutional knowledge and awareness of alumni and other key constituency perception, designs, develops and implements short and long-term strategic plans, programs, events, and activities. | 15 |
| May oversee all aspects of complex external relations programs, projects and events, including coordinating special programs and overseeing production of audio/visual or written and visual materials. | 10 |
| Quickly and appropriately identifies, addresses, and mitigates unforeseen and/or rapidly unfolding events that may negatively impact relationships between the campus and various constituencies, keeping senior management appropriately advised and notified. | 10 |
| Analyzes, summarizes and/or reviews data, reporting findings, interpreting results and/or making recommendations. | 15 |
| Work with supervisor to develop and implement engagement strategy for community advisory and other affinity groups to increase participation, effectiveness and personal connection to the School of Medicine among community leaders; Attend selected external functions on behalf of the Dean and other senior leadership. Provide representation and visibility for the School of Medicine and work to establish and strengthen meaningful relationships on behalf of the School; Participate actively as a member of the unit team to support initiatives to expand philanthropic support for the School of Medicine; Advise School of Medicine departments with development and implementation of community engagement strategies in alignment with overall School strategy; Collaborate in the development of advocacy strategy for the medical school as needed. Coordinate with the campus Governmental and Community Relations office, to expand relationships with community leaders and elected officials on behalf of the School; Represent the School of Medicine with selected community organizations focused on issues that align with the core mission of the medical school (e.g., educational outreach, economic development). Actively participate in organizational efforts and strive to cultivate meaningful connections on behalf of the School of Medicine. | 25 |
| Provide high-level logistical and writing support to School of Medicine leadership for strategic planning documents, concept papers and prospectuses; Research and prepare for review executive-level documents and reports, conducting analytical studies and data collection as needed; Respond as needed to requests from campus leadership and external constituencies for information and accountability reporting; Prepare applications, nominations or other submissions for special awards recognizing faculty excellence and School accomplishments; Serve as institutional liaison to the American Association of Medical Colleges (AAMC) and similar organizations relevant to the medical school's national profile, including coordinating response to information requests relevant to national rankings. Work with appropriate faculty and staff within the School of Medicine to ensure accurate, coordinated and timely response; Other special projects as assigned. | 10 |
| Contribute to school wide communications campaigns and advise departments within the School of Medicine on targeted communications campaigns as needed (e.g., student, faculty and executive recruitment materials, new and existing program promotions, outreach campaigns); Work with appropriate School of Medicine leadership, faculty, staff, campus and community constituents to develop, execute and expand an effective external communications strategy for the School; Write captivating and targeted copy including announcements, engagement pieces, op-eds and special interest pieces for both internal and external audiences; Partner with UCR campus and UC systemwide external communications offices as necessary to promote and communicate the interests of the School of Medicine; Collaborate with Digital Communications Coordinator on special projects and initiatives related to web communications as needed; Prepare, on short notice when necessary, briefings, presentations and speeches for School of Medicine leadership including the Dean and Senior Associate/Associate Deans for internal and external audiences and functions. Staff the Dean and members of leadership at external functions as needed; Draft internal and external communications for the Dean and, as needed, respond to external inquiries on the Dean's behalf in collaboration with the Chief of Staff/Executive Director, Strategic Initiatives; Respond to general inquiries about the School of Medicine. | 15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced knowledge of the campus, its vision, mission, goals, objectives, achievements, issues of concern and infrastructure. | Required |
| Advanced knowledge of assigned area of responsibility, for example, the campus scientific community. | Required |
| Advanced knowledge of issues of concern in higher education. | Required |
| Advanced knowledge of practices and procedures associated with building and maintaining effective working relationships with all levels of alumni, internal and external constituencies. | Required |
| Advanced written, verbal, and interpersonal communication skills, including skill to produce information that is appropriately presented and effectively received by target constituencies. | Required |
| Active listening skills, including advanced critical thinking and analytical skills. | Required |
| Skill to recognize potential areas of constituency concern and address, resolve and/or mitigate problems or issues. | Required |
| Advanced project management skills, including skills to plan and implement successful events. | Required |
| Eight (8) years of experience working in a medical school and/or higher education environment. | Required |
| Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data, with experience in the use of online systems, the Internet and databases to research information and/or extract and manipulate data. | Required |
| Excellent interpersonal communications and writing skills, ability to speak in public and present to various groups. | Required |
| Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, PowerPoint, and web browsers with a high degree of accuracy and speed. | Required |
| Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive and polished manner with diverse constituents, including campus colleagues, administrators, and community members. | Required |
| Proven superior analytical (both quantitative and qualitative), interpersonal, organizational, and problem solving skills. | Required |
| Ability to operate effectively in a growing and changing organizational and technical environment. | Required |
| Ability to review, analyze and summarize data and information, prepare statistical and informational reports. | Required |
| Ability to work independently and follow through on assignments with general direction. | Required |
| Demonstrated working knowledge of University policies and procedures. | Required |
| Demonstrated 7+ years of experience in medical school operations and/or health affairs programs. | Preferred |
| All finalists will be asked to provide recent writing samples. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: No |