General Information
| Job Description | RSCH ADM 4 | Working Title | Grants Facilitator |
|---|---|---|---|
| Job Code | 006207 | Grade | 23 |
| Department Name | SPP - Dean's Office - D01313 | Department Head | |
| Supervisor | Effective Date | 04/17/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority. |
Department Custom Scope
| In support of the School of Public Policy (SPP) and the Graduate School of Education (GSOE), the Grants Facilitator serves a strategic role in identifying and securing extramural funding that supports the research, instruction, and public service missions of the SPP and the GSOE. The position serves the faculty and Deans, with responsibility to identify extramural funding opportunities and coordinate proposal and pre-award processes. The position will have a strong focus on acquiring large multi-investigator and multidisciplinary awards. Responsibilities include writing portions of these large complex proposals and editing them to unify and enhance the contributions of disparate writers, as well as supporting faculty in identifying these large funding opportunities. The position will also support junior faculty to assist them in proposal organization and editing. This multi-level search will result in the hire of either a senior or junior level Grants Facilitator depending on the successful candidate's level of experience. To ensure consideration at both levels, applicants must apply to both job postings: Job Number 201604145881 (Research Administrator 4) and Job Number 201604155904 (Research Administrator 3). A Senior Grants Facilitator (Research Administrator 4) is responsible for performing the highest level of administrative analysis. Positions are allocated to this level on the basis of internal comparison, the nature and scope of responsibilities, and the specialized requirements of the work. A Research Administrator 4 is required to have a Bachelor's degree in a related area and/or equivalent experience/training and a minimum of 8 years of related experience. In addition, the senior level candidate has demonstrated skill in identifying large multi-disciplinary grants and some experience in working with granting agencies, researchers and/or faculty in a university setting. A Junior Grants Facilitator (Research Administrator 3) will provide staff assistance to campus officials in studying and developing recommendations that lead to major changes in organization, policies, procedures and practices, and may supervise other Analysts, or conducts responsible and complex analysis of administrative organization, policies, procedures, practices, and cost-benefit studies on a University-wide basis. Administrative analysis duties are performed under minimal supervision and work is reviewed in terms of meeting specific goals and objectives. A Research Administrator 3 is required to have a Bachelor's degree in related area and/or equivalent experience/training and a minimum of 5 years of related experience. In addition, a junior level candidate must have demonstrated writing skills coupled with enthusiasm for higher education & research. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| MA plus 5 years of Contracts & Grants (C&G) writing experience. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Dept Role (DR): Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments and privately funded projects for faculty research programs.
|
25 |
| (DR): Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with organization-wide impact. | 5 |
| (DR): Provides highly complex projections, analysis and recommendations. | 10 |
| Assists in support of audit as directed by senior staff. | 5 |
| Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff. | 10 |
| (DR): Ensures complete and accurate collection of research management administration data at all stages of the contract and grant life cycle. Independently oversees award reporting and closeout. | 5 |
| Reviews budget allocations for policy exceptions, conceives of and maintains chart of accounts or other data management tools, and related business processes. Reviews and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers. | 5 |
| Prepare technical white papers for pursuit of potential research contracts/grants and/or foundation support. Provide technical communication skills and analysis to write portions of proposals, editing and integrating research components/objectives from multiple researchers. Prepare tabulated data using UCR databases as appropriate as part of proposals. Format documents to sponsor's specification. Deploy sophisticated literature/web searches for background information. Develop technical graphics and prepare required documentation that fulfills all sponsor requirements and conforms to University of California guidelines. Submit documents to appropriate agencies. Develop and maintain proposal text libraries. Develop and maintain an up-to-date library of research presentations covering the primary research areas in the School of Public Policy and the Graduate School of Education. IN ADDITION TO THE DUTIES DESCRIBED ABOVE, THE SENIOR LEVEL CANDIDATE WILL PERFORM THE FOLLOWING: Independently identify potential sponsors. Proactively solicit new concepts from the faculty. Compare new concepts to trends to determine viability. Utilize knowledge of award success factors to optimize the success rate of cutting-edge proposals. Prepare sophisticated research presentations for use by faculty and administrators for the communication of capabilities to potential sponsors and industry/academic collaborators. | 15 |
| Assist with post-award grant management. This may include attending meetings; preparing and delivering presentations on behalf of the Schools; and researching, writing, and submitting reports. Manage a variety of special projects that will be identified on an on-going basis by the Deans and/or Associate Deans to support the primary objective of increasing the number of large interdisciplinary contracts/grants in the Schools, including training grants and other specialized grants identified by the Deans. IN ADDITION TO THE DUTIES DESCRIBED ABOVE, THE SENIOR LEVEL CANDIDATE WILL PERFORM THE FOLLOWING: Independently define, scope and execute projects that can lead to an increase in SPP and GSOE funding success. Engage faculty in the process to ensure buy-in. Without direct authority, provide influence that helps faculty increase individual success rate. | 5 |
| Provide specific requested technical writing/editing and data gathering assistance to faculty for preparation of standard proposals. Contribute proposal language concerning SPP and GSOE specific information relevant to the proposal. IN ADDITION TO THE DUTIES DESCRIBED ABOVE, THE SENIOR LEVEL CANDIDATE WILL PERFORM THE FOLLOWING: Expertise in interpretation of Request for Proposals (RFP) documentation and the ability to assist in the preparation of non-routine proposals. | 15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. | Required |
| Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. | Required |
| Ability to manage high volume and complex transactions. | Required |
| Ability to perform highly complex financial analysis and customized reporting. | Required |
| Ability to interpret policy for others. | Required |
| Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. | Required |
| Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Independent judgment and strong organization and communication skills and customer service focus. | Required |
| Demonstrated experience with writing and/or preparing technical white papers, contract/grant writing, and scientific papers. | Required |
| Demonstrated proficiency with Microsoft Office suite to create technical and sophisticated written communication materials. | Required |
| Superior communications skills to effectively and professionally communicate clearly and persuasively to a variety of audiences. | Required |
| Skill in developing and presenting oral and written presentations using various media formats, including Microsoft PowerPoint. | Required |
| Demonstrated ability to act as a resource for the exploration of new ideas. | Required |
| Demonstrated ability to approach problem solving using methodologies and logic to systematically analyze the problem and develop sound recommendations. | Required |
| Demonstrated ability to work independently as well as part of a team that requires collaboration with colleagues. | Required |
| Demonstrated understanding of and experience with the research environment and demonstrated success in obtaining extramural funding in an institution of higher education. | Preferred |
| Demonstrated experience in proposal management and/or academic project management. | Preferred |
| Demonstrated knowledge and experience communicating highly complex scientific and technical issues. | Preferred |
Special Requirements & Conditions
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Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |