General Information
| Job Description | PROCUREMENT MGR 2 | Working Title | Director of Procurement |
|---|---|---|---|
| Job Code | 000608 | Grade | 26 |
| Department Name | Procurement Services - D01108 | Department Head | |
| Supervisor | Effective Date | 12/12/2016 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 000607 | PROCUREMENT MGR 1 | 1 |
| 004631 | FINANCIAL SVC SUPV 2 | 1 |
| 000345 | CONTRACT ADM 4 | 1 |
Generic Scope
| Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function / team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact. |
Custom Scope
| Plans activities related to the procurement function in order to meet assigned objectives. Receives purchasing department assignments in the form of objectives with discretion to determine the process by which to meet goals. Exercises judgment within defined policies to determine appropriate action. Uses professional concepts and organizational guidelines to resolve more complex procurement issues. |
Department Custom Scope
| The Director of Procurement, Accounts Payable & Travel, and Business Contracts reports to the Associate Vice Chancellor-Business and Financial Services with matrixed reporting to the Vice Chancellor-Business & Administrative Services. This position is characterized by a high degree of collaboration and coordination and will work as part of the BAS Leadership team. The position is responsible for the leadership, strategic planning, and management of the Procurement Services, Accounts Payable & Travel, and Business Contracts areas. Responsibilities include the management and development of value-added business processes in the above references area. Institution Statistics: FY2014 PO Spend $96M, Travel Spend $9M, other Direct Pay $23M, Purchase Orders issued 83K, Vouchers Transactions 141K. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in business, finance/accounting and/or equivalent experience/training. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Professional certification. | Preferred |
| Certified Professional in Supply Management (CPSM) | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Recommends changes to purchasing policies and practices to meet organizational needs and improve cost effectiveness and quality of materials purchased.
|
25 |
Frequently interacts with staff members and managers across the organization.
|
10 |
| Significantly interacts with external vendors and subcontractors. | 5 |
Conducts presentations of technical information concerning specific procurement activities and initiatives.
|
10 |
May negotiate contracts involving large dollar amounts, and of some significance to the organization.
|
5 |
Ensures adherence to purchasing standards and guidelines.
|
15 |
Manages staff according to human resource policies and procedures.
|
15 |
Advises senior management on matters concerning several functional areas, department and/or customers.
|
10 |
| Collaborates with UCOP and other campuses to promote coordination and collaboration while seeking out opportunities to optimize purchasing power. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge of the purchasing function with broad understanding of purchasing objectives and initiatives. | Required |
| Skills associated with directing a purchasing function, ensuring adherence to purchasing practices and guidelines. | Required |
| Ability to negotiate with vendors and gain cooperation of others. | Required |
| Demonstrated effective written and verbal communication skills. | Required |
| Demonstrated effective interpersonal skills required in interacting with both internal and external resources. | Required |
| Management skills required to lead department, including management of staff performance and development, team building and communications, resolution of issues and conflicts, review and approval of work, and hiring and training employees. | Required |
| Demonstrated knowledge and a thorough understanding of principles of general procurement practices, UCC, business and contract law, California procurement law, and guidance, federal procurement regulations and accepted business practices in these areas. | Required |
| Demonstrated knowledge of fiduciary responsibility in effectively managing resources within established budgetary limitations, prioritizing work to best meet organizational needs within the resources allocated. | Required |
| Demonstrated ability to conduct complex analyses to provide essential information necessary for operational decision making. Proven ability to analyze complex information and formulate logical and objective conclusions. | Required |
| Working knowledge of UC policies and procedures. | Preferred |
| Familiarity with applicable state and federal laws and regulations regarding commercial contracts. | Required |
| Excellent knowledge and experience with procurement interrelationships between requestors, administrative functions, buyer, receiving, Disbursements, Equipment Management, Surplus Sales, Storehouse, common carriers, suppliers and transport brokers. | Required |
| Demonstrated knowledge of accounting principles related to disbursements and related internal controls. | Required |
| Knowledge of financial principles related to accounting, budget preparation, and financial feasibility. | Required |
| Demonstrated skill in developing, implementing, and evaluating programs ranging in size, complexity, innovation, and comprehensiveness, incorporating knowledge of institutional policies and /or federal, state and local regulations. | Required |
| Demonstrated ability to utilize computers, databases, forms, spreadsheets, extract data, organize, and manipulate data from multiple sources, and to use appropriate analytical and statistical methods to identify issues and trends. Demonstrated skill in utilizing information technology applications, including Microsoft Office Suite (Word, Excel, Access, Outlook) and web-based query, reporting, and work flow management tools. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must successfully complete background investigation. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralDirection |
Environment
Working Environment
| UC Path Intellicenter |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: No |