General Information
| Job Description | EVENTS SPEC 2 | Working Title | Public Events Manager |
|---|---|---|---|
| Job Code | 006291 | Grade | 19 |
| Department Name | Event Management & Protocol - D01184 | Department Head | |
| Supervisor | Effective Date | 01/17/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events. |
Department Custom Scope
| Under the direction of the Director of Event Management and Protocol, the Public Events Manager is responsible for the planning and implementation of university events, and assisting with the coordination and production of campus-wide public ceremonies and high-profile major events that benefit the University of California, Riverside and enhance the institution's image, reputation and attractiveness as a worthy focus of charitable giving and other forms of support. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelors' degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Plans, organizes and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings.
|
35 |
| Scouts potential locations and/or vendors for future events. | 5 |
Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, et cetera.
|
50 |
| Assisting in the development of event budgets and monitoring expenditures. Providing back-up assistance to the reception function as needed. Performing other duties as assigned by the Assistant Vice Chancellor for Alumni & Constituent Relations and the Director of Event Management and Protocol. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of concepts, principles and practices of event planning and production and public relations. | Required |
| Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. | Preferred |
| Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling. | Required |
| Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. | Required |
| Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management. | Required |
| Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists. | Required |
| Ability to work professionally under pressure and under tight deadlines; ensuring excellent customer service support. | Required |
| Knowledge of the various aspects of event logistics including facilities and space design, catering, décor, sound and multimedia, lighting and parking. | Required |
| Skill and ability to organize, plan and implement special events in diverse settings for varied audiences with various purposes. | Required |
| Experience with microcomputer applications such as e-mail, word processing, spreadsheet applications and alumni/donor databases. | Required |
| Experience using Microsoft Office and Raiser's Edge constituent database. | Preferred |
| Knowledge of social, business and academic protocol. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must be able to travel and to work evenings and weekends. Must possess a valid license to drive in the State of California | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: No |