General Information
| Job Description | ALUMNI EXTERNAL REL SPEC 3 | Working Title | Director of Parent & Scholarship Programs |
|---|---|---|---|
| Job Code | 006299 | Grade | 20 |
| Department Name | Alumni & Constituent Rel. - D01187 | Department Head | |
| Supervisor | Effective Date | 02/28/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced professional with a full understanding of industry practices and campus policies and procedures. Plans, develops and implements strategies for specific programs, events, policies, constituency groups, et cetera. Assignments typically include a wide range of external and alumni relations issues and constituencies. |
Department Custom Scope
| In consultation with the Associate Executive Director, the Director of Parent & Scholarship Programs is responsible for developing and directing a comprehensive program to actively engage UCR parents and Alumni Association scholarship committees to advance University Advancement objectives in support of UCR. Identify, conceptualize, plan and implement new programs that strengthen relationships and help to build a culture of philanthropy through engagement. Manage, develop and grow the Parents Association and the University of California, Riverside Alumni Association (UCRAA) administered scholarship programs. Incumbent also will participate in other UCRAA programming as assigned. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Develops and implements programs, events and/or communication strategies designed to inform alumni and other key constituencies of institutional programs, activities, policies, and practices; constituencies may include the general public, prospective students, students, alumni, parents, donors, campus visitors, government and/or community representatives,.
|
25 |
May plan, implement and staff alumni events, identify recruits and assist with volunteers.
|
15 |
| May research various topics and gather relevant data to inform unit strategic plans, keeping management informed as necessary and providing input as required. | 10 |
Responds to constituent inquiries.
|
10 |
| Parents Association-Responsible for developing strategies, planning/implementing, and analyzing a year-round schedule of programs and events for parent members, prospective members and guests. Manage the planning and execution of the UCR Parents Association within budgetary constraints, including execution of quarterly meetings, Parent of the Year Award, parent volunteer opportunities (e.g., student recruitment events, commencement, summer orientations). Scholarship Program-Manage the UCR Alumni Association Scholarship Program which includes the administration of Alumni Association scholarships and all other scholarships administered by the Alumni Association. Provide staff support to the scholarship selection committees of the UCRAA Board of Directors. Serve as primary liaison to scholarship recipients. As appropriate, assist in donor stewardship. Homecoming and Parent and Family Day-Develop programming, timelines, and plans of action for parent activities during Homecoming. Manage budget, schedule facilities, and order all services/supplies to execute events. Arrange and implement all logistical arrangements for programs and events including site inspection, menu selection, entertainment, audio-visual, parking, directional signs, printing and recognition items. | 40 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with alumni, internal and key constituencies. | Required |
| Thorough knowledge of the campus, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern. | Preferred |
| Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus. | Required |
| Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions. | Required |
| Skill in project management, including event planning and meeting deadlines. | Required |
| Demonstrated professional experience in working with volunteers | Required |
| Demonstrated experience to generate innovative ideas, originate action without instruction, and establish priorities and goals in developing activities and programs. | Required |
| Must be flexible and able to work independently as well as cooperatively in a team situation. | Required |
| Demonstrated experience using Windows software applications. Experience using database systems. | Required |
| Knowledge of University organizational structure and policies and procedures. | Preferred |
| Direct experience in alumni relations or experience in an educational non-profit environment. | Preferred |
| Knowledge of a broad range of academic and institutional issues related to a major research university environment. | Preferred |
| Advanced project management skills. | Preferred |
| Knowledge of the campus, vision, mission and objectives. | Preferred |
| Knowledge of and experience with constituent research database. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |