General Information
| Job Description | TCHL PROJECT MGT PROFL 3 | Working Title | Digital Initiatives Program Manager |
|---|---|---|---|
| Job Code | 008822 | Grade | 23 |
| Department Name | University Library - D01090 | Department Head | |
| Supervisor | Effective Date | 06/01/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced technical project management professional with a full understanding of project management frameworks and methods, relevant policies and procedures to resolve a wide range of issues. Demonstrates competency in selecting methods and techniques to obtain solutions. Manages projects of diverse scope, size, impact, budget and / or project team size. |
Department Custom Scope
| Reporting to the Associate University Librarian for the Digital Library, the Digital Initiatives Program Manager leads the Library in both on-going and future development of a comprehensive program to generate, manage and preserve born-digital and digital surrogates, and to build value-added services on top of these digital assets. The incumbent manages digital programs and services including needs assessments; converts legacy collections from analog to digital format; manages born-digital assets; develops and adheres to digital library standards and best practices; surveys the digital scholarship landscape to monitor trends in the use of digital assets; and ensures the creation of metadata to support perpetual access to and preservation of digital assets. The Digital Initiatives Program Manager collaborates with various Library departments, vendors and other stakeholders on the planning and implementation of project design, digitization workflows, and file transfer into content and delivery systems. The incumbent plays a pivotal role in an innovative, deeply collaborative environment, and has strong knowledge of digitization best practices, and practical familiarity with scripting languages and database technology. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master of Library Science (MLS), Information Science, or related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Professional certification. | Preferred |
| Project Management Professional (PMP) or related industry-recognized project management certification. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Applies professional project management and IT concepts and department/unit and campus, medical center or Office of the President policies and procedures to manage complex projects.
|
20 |
Implements the project management process in support of products and services involving departmental or cross-functional teams. Monitors and reports on project progress from initiation through delivery, including oversight of system integration, project and campus, medical center or Office of the President communications, interaction with vendors and managing risk. Creates project proposals and reports.
|
20 |
Assembles and directs moderate to large project teams, designs project plans and schedules and monitors budget and resources. Directs the activities of the project with the goal of completing the project on schedule and within budget constraints.
|
20 |
| Maintains knowledge of current industry trends and performs continuous assessment of innovative methodologies, technologies and approaches. Identifies opportunities for improvement and communicates them to supervisor. | 5 |
| Creates sound benchmarks and monitors project status to ensure compliance with established timelines, established standards and best practices, relevant policies and procedures, sound financial management, and successful completion of project. Identify issues, concerns, and constraints that may jeopardize or delay project implementation. | 10 |
| Maintains up-to-date knowledge of digital standards and best practices, metadata standards, current and emerging technologies, and other relevant digital programs and projects. Perform analysis of content, tools and user data as it relates to understanding and design of current and proposed systems. Recommends those that are applicable to UCR Library's program/services and strategic plans. Contributes expertise to the development of the Library's Linked Open Data strategy. | 10 |
| Performs other duties as assigned. | 5 |
| Provides training and direction for project support staff in a range of tasks including preparation of collections for digitization, image capture, file naming, and post-capture processing in accordance with best practices and project-specific requirements. Communicates with campus staff about new digital asset management system (DAMS) features, ongoing developments, standards and requirements, planned maintenance, or unexpected problems that require interpreting technical information for a general audience. Develops and maintains digital program website, wikis, blogs, and other venues to share relevant information with customers. Serve as liaison with vendors to load content into vendor-hosted storage and access systems. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Requires effective communication and organization skills. | Required |
| Requires basic knowledge of project management principles, theories, and concepts. | Required |
| Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs. | Required |
| Working knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives. | Required |
| Demonstrated capacity to anticipate obstacles and plan for contingencies. | Required |
| Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks. | Required |
| Demonstrated advanced organization and project management skills. | Required |
| Demonstrated effective writing skills. | Required |
| Demonstrated competency in selecting and implementing project management methods and techniques. | Required |
| Broad knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives. | Required |
| Knowledge of most aspects of computing and communications including hardware infrastructure, networking, software, operations and disaster recovery. | Required |
| Proven leadership ability. Effective problem solving skills. Demonstrated ability to put forth persuasive arguments. | Required |
| Effective skill at tracking effort and project progress. | Required |
| Ability to accurately apply a wide variety of policies and procedures. | Required |
| Ability to foster a respectful, cooperative, professional and courteous environment, maintain confidentiality, and employ tact and diplomacy. | Required |
| Ability to establish and maintain professional working relationships. | Required |
| Demonstrated success in project management, including documentation of project functions and activities and a strong understanding of digital asset management systems, content management systems, and integrated library systems. | Required |
| Demonstrated knowledge of metadata formats and standards such as Dublin Core, encoded archival description (EAD), machine readable cataloging (MARC), metadata encoding and transmission standard (METS), metadata object description schema (MODS), preservation metadata: implementation strategies (PREMIS), extensible markup language (XML), text encoding initiative (TEI), cataloging cultural objects (CCO), and VRA Core, as well as emerging metadata formats and standards such as the Portland Common Data Model (PCDM). | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass a background check. | Preferred |
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |