General Information
| Job Description | CONTRACT ADM 2 | Working Title | Contracts Analyst |
|---|---|---|---|
| Job Code | 007379 | Grade | 20 |
| Department Name | SOM Finance & Administration - D02013 | Department Head | |
| Supervisor | Effective Date | 06/12/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses contract administration skills and organization policies and procedures to draft and issue standard contracts. Works on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language and assistance in interpretation of contract language. |
Department Custom Scope
| The Contracts Analyst will collaborate closely with their direct supervisor to administer standardized and template based contracts for the school of medicine (SOM). Ensures contracts are routed appropriately, approvals obtained, supporting documentation is in order, investigates discrepancies, and formatted consistent with policy. Will be responsible for the mechanism defined to track contract details to ensure timely and efficient administration. The incumbent will serve as a representative with various stakeholders to obtain and communicate information to resolve contract-related operational issues; and will maintain ongoing relationships. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|---|
| A total of six (6) years of directly related experience can be substituted for the combination of the bachelor's degree requirement plus the two (2) years of related experience requirement. | Required |
Key Responsibilities
| Description | % Time |
|---|---|
Prepares and executes standard contract documents.
|
15 |
| Reviews requisitions and selects appropriate contracting method based on departmental needs. | 10 |
| Applies professional contract administration concepts to investigate, qualify and select contractor sources and bidders. | 10 |
| Identifies and investigates new contractors with a special emphasis on business outreach. | 5 |
| Under general supervision, conducts bidding cycle activities for contracts. | 5 |
| Identifies and evaluates available information to make sound business decisions. | 10 |
| Drafts standard contract language, validates sole-source justifications, and develops counterproposals. | 10 |
| Reviews contracting trends and makes recommendations to clients to reduce transactions and processing costs. | 5 |
| Investigates and mediates departmental or contractor complaints. | 5 |
| Create and manage the contracts tracking database: enter pertinent information regarding the contract scope and expiration, report on expirations, comply with applicable communications for contract cancellations, and coordinate renewals. | 15 |
| As assigned, additional administrative projects and tasks to support the operations of the SOM contracting department. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of internal departmental/unit operating policies, applicable state and federal regulations and general contract terms. | Preferred |
| Working knowledge and understanding of specific contracting assignments. | Required |
| Written, verbal and professional interpersonal communications skills. | Required |
| Ability to deal effectively with broad and diverse constituencies enduring strong customer service orientation and skills. | Required |
| Organizational, presentation and negotiation skills. | Required |
| Listing and political acumen skills. | Required |
| Knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, et cetera. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Off campus - UC Intellicenter |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |