General Information
| Job Description | RSCH ADM 3 | Working Title | Senior Contracts & Grants Admin |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | BNN Administration - D01254 | Department Head | |
| Supervisor | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| Provides support for the financial management of Biology, Cell Biology & Neuroscience, Stem Cell Center, and the Natural Reserves. Provides leadership and high level administrative and technical support for contract and grant application process and post award fund administration. Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Performs complex budget/resource analysis including forecasting, retrieving data from campus financial systems, organizing and validating data, and the preparation of comprehensive reports for principal management. Participates in the design of department systems and processes to enhance processing and reporting tools. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Dept Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
|
15 |
| (DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines. | 15 |
| Coordinates proposal submission. | 5 |
| Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 15 |
| Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department Administrators. | 5 |
| Assists in support of audits as directed by senior staff. | 5 |
| Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data management tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers. | 15 |
| Applies professional knowledge/experience to prepare, review and/or approve financial transactions. | 5 |
| Independently gathers information as needed to perform financial analysis. | 5 |
| Respond to management requests for additional data by determining and locating sources for collecting the information, analyzing and reviewing it, and providing the information to management in a clearly understandable manner. | 5 |
| Responsible for fiscal closing of related contracts, grants, and other faculty research funds. This also includes forecasting expenses to ensure funds are expended appropriately without incurring overdrafts. Assures adherence to UC fiscal closing guidelines as well as agency-specific guidelines. | 5 |
| Completes and approves transactions for signature by manager or other authorized institutional official. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to manage significant volume of transactions. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas. | Required |
| Knowledge of UC Policies and procedures and on-line campus financial systems. | Preferred |
| Demonstrated knowledge of UCR's financial systems and research applications. | Preferred |
| Demonstrated ability to work with a high level of accuracy in a fast-paced environment with multiple deadlines and to work independently as well as cooperatively in a team situation. | Required |
| Extensive knowledge of UC Systemwide and campus Contracts and Grants policies and procedures. | Preferred |
| Demonstrated ability to interpret and effectively articulate complex policies and procedures, both orally and in writing. | Required |
| Bachelor's degree in related area and five (5) years of related experience and/or equivalent experience/training. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |