General Information
| Job Description | ADMIN OFCR 2 | Working Title | Development Coordinator |
|---|---|---|---|
| Job Code | 007376 | Grade | 19 |
| Department Name | Development - D01188 | Department Head | |
| Supervisor | Effective Date | 06/01/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. |
Department Custom Scope
| Under the direction of the Assistant Vice Chancellor (AVC), the Development Coordinator will support the development office by overseeing day to day operations including; managing timelines and calendars, providing administrative support to the office, providing telephone and office coverage, managing incoming and outgoing correspondence and other development business processes. Incumbent will posses a high level of professionalism and diplomacy in interactions with donors, faculty, campus leadership and University Advancement Leadership Team. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Administers a defined operational
program or activities which may include
some of the following functions:
finance, facilities, payroll, space
planning, student services, human
resources, communications,
informational technology or safety.
|
25 |
Gathers and analyzes financial and
other resource data; prepares reports
or analyses of operational activities,
evaluates current and proposed
services, etc.
|
15 |
Functions as a resource on issues such
as researching complex financial
discrepancies, escalated customer
service problems and vendor concerns.
|
10 |
Develops and maintains budgets.
|
10 |
| Manage calendars and schedules of two senior development staff and the Assistance Vice Chancellor of Development, ensuring they have materials and information for meetings. Arrange travel and reimbursement for above staff. | 30 |
| Professionally handle interactions with major gift prospects and donors through email and/or telephone, to schedule meetings, discuss issues and process requests in a courteous manner, using utmost tact and diplomacy. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of common organization-specific and other computer application programs. | Preferred |
| Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. | Required |
| Solid organizational skills and ability to multi-task with demanding timeframes. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Ability to use sound judgment in responding to issues and concerns. | Required |
| Working knowledge of financial processes, policies and procedures. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Other University Setting |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: No |