General Information
| Job Description | ADMIN OFCR 2 | Working Title | Medical Education Coordinator |
|---|---|---|---|
| Job Code | 007376 | Grade | 19 |
| Department Name | Undergrad Medical Ed - D02005 | Department Head | |
| Supervisor | Effective Date | 01/08/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. |
Department Custom Scope
| Under the supervision of the Associate Director of Educational Instruction, this position is responsible for coordinating the daily operational activities in the areas of year 1 and year 2 medical education including organizing instructional activities, classes, and various course components (Doctoring, Clinical Skills and Problem-Based Learning Small Group Sessions) for the clinical faculty and medical students. Assists with Block Coordinators and Clinical Threads to identify tutors/lecturers. Establishes back-up tutors/lecturers as necessary. Assists with weekly schedules for lecturers, tutors for year 1 and year 2 curriculums. Compiles notes for tutors/lecturers. Organizes classroom and small group sessions. Makes arrangements for faculty development sessions prior to each Problem-based Learning (PBL), Clinical Skills and Doctoring sessions. Sets student groups and assigns tutor for each block to facilitate the Problem-Based Learning, Clinical Skills and Doctoring small group sessions. Coordinates and schedules students to visit with Visiting Nursing Association (VNA) Chaplains, Coroners, Dermatology and Labor & Delivery for medical students during the academic year. Coordinates weekly assessment and final exam for clinical faculty and students. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|---|
| An additional four years of experience in an administrative/executive assistant role coordinating schedules will substitute for the Bachelor degree requirement. | Required |
Key Responsibilities
| Description | % Time |
|---|---|
| Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety. | 25 |
| Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc. | 20 |
| Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. | 5 |
| Conducts trends analyses and helps develop resulting recommendations. | 10 |
| Provides back-up to all other functional areas in the Education department as needed and assigned. Other duties/projects as assigned. | 5 |
| Payment/Payroll Coordination: Prepares payroll/payment requests for Clinical Administration to include all clinical faculty. Processes bi-weekly/monthly payroll and parking requests as needed for Clinicians. | 5 |
| Clinical Instruction Support for Medical and Graduate Students Work with the Block Course Coordinators and Clinical Threads to identify tutors/lecturers with plans for back-up tutors as necessary. Coordinate weekly schedules for lecturers/tutors for the curriculum. Organize classroom and small group sessions. Make arrangements for faculty development session prior to each Problem-based Learning (PBL), Clinical Skills and Doctoring weekly sessions. Set students groups and assign tutor for each block to facilitate the PBL, Clinical Skills and Doctoring I small group sessions. Responsible for preparing the Weekly Assessments & Final Exam for each Block and for posting the materials on the ilearn website for students use. Monitor the weekly assessments completion and scoring. Prepare reports of the Weekly Assessment for the Block Coordinators. Coordinate and schedule for the Chaplain Rounds, Riverside Coroner's visit, Labor & Delivery, and Dermatology Rounds for about 100 medical students per academic year. Prepare materials for each PBL, Doctoring and Clinical Skills facilitator of cases/tutor guide yearly. Prepare notes for tutors/lecturers, prepare/distribute class handouts, and arrange for audiovisual requirements as needed. Distribute instruction evaluations to students for Basic Science faculty. Schedule appointments for medical students with individual instructors as necessary. Technical Instruction Coordination Assist with translating instructional materials onto a PowerPoint and web-based server. Input, transfer and upload instructional data (lecture notes, assessment, final exams, slides, charts, etc.) to UCR Blackboard. Prepare Faculty to student evaluations for small group sessions (PBL, Clinical Skills and Doctoring) for medical students. Prepare end of Block Student to faculty evaluations through New Innovations. Establish username/password for new Faculty and students for New Innovation access. | 30 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of common organization-specific and other computer application programs. | Preferred |
| Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. | Required |
| Solid organizational skills and ability to multi-task with demanding timeframes. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Ability to use sound judgment in responding to issues and concerns. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Abiliyty to travel to other university or affiliate sites. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |