General Information
| Job Description | HR GENERALIST 3 | Working Title | Human Resources Manager |
|---|---|---|---|
| Job Code | 007596 | Grade | 22 |
| Department Name | Advancement Finance & Admin - D01216 | Department Head | |
| Supervisor | Effective Date | 07/13/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. |
Custom Scope
| Uses professional HR concepts as a seasoned, experienced professional to apply organization policies and procedures to resolve the full range of HR-related issues. Works on problems that are diverse and complex in scope, where analysis of situations requires a review of a variety of factors. Normally receives little instruction on day-to-day assignments with some guidance provided on new projects. |
Department Custom Scope
| Reporting to the Associate Vice Chancellor (AVC) for Administration, the University Advancement (UA) Human Resources Manager functions as the primary HR professional for UA. In this capacity, the incumbent provides organizational leadership in implementing, resolving and handling a full range of HR-related issues. This position develops communication methods to ensure management and staff across the organization are properly trained and oriented to human resource practices, processes, and procedures. Analyzes, formulates, and recommends personnel actions to the AVC. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Masters Degree in related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Senior Professional in Human Resources (SPHR) certificate or related certification. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Counsels department managers and supervisors on employee and labor policies, procedures, and appropriate practices. | 10 |
| Reviews resumes and applications and interviews applicants for a full range of staff positions. | 10 |
| Counsels employees concerning sensitive and difficult to resolve work-related problems and conducts termination interviews, providing feedback to management. | 10 |
| May maintain records for equal employment opportunity and affirmative action reporting requirements. | 5 |
Advises all levels of managers, supervisors, and employees in developing job descriptions, resolving benefits issues, and providing guidance on compensation programs, personnel policies and procedures.
|
10 |
| Works with client groups on complex re-organizations and staffing objectives to assist in meeting business objectives. | 5 |
| Provides support to departments in administering policies and programs in the areas of employment, labor relations, wage and salary administration, training, and other areas of HR. | 30 |
Prioritizes work assignments, conducts complex HR trends analyses and develops resulting recommendations.
|
10 |
| In collaboration with the financial team, establishes and maintains personnel and recruitment files in accordance with policy and retention schedules. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. | Required |
| Has thorough knowledge of organizational policies and procedures; knowledge of functional area and understands how work may impact other areas. | Required |
| Has thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources. | Required |
| Knows the university's Human Resources Management System (HRMS) and other related business software programs and systems. | Required |
| Is skilled in communicating clearly and effectively verbally and in writing. | Required |
| Demonstrates skill in prioritizing competing work assignments, employing political acumen and integrating information to determine appropriate courses of action and their implications. | Required |
| Possesses strong analytical, active listening and critical thinking skills. | Required |
| Demonstrated ability to handle very difficult or volatile situations/individuals effectively. | Required |
| Experience with UC enterprise systems such as Payroll/Personnel System (PPS), UCRFS, or other on-line personnel/financial programs. | Preferred |
| Previous experience in higher education setting, with an understanding of advancement and philanthropy. | Preferred |
| Ability to speak in large or small groups effectively. | Preferred |
| Knowledge of UC Personnel policies and bargaining contracts as it relates to personnel actions and decisions. | Preferred |
| Working knowledge of University administrative policies and procedures. | Preferred |
| Experience in advocating for deep understanding and respect for the diversity of cultures, values, perspectives, and beliefs. | Preferred |
| Takes initiative and evaluates trends to improve efficiency and effectiveness resulting in high quality performance in self and in the organization. | Required |
| Maintains a sense of urgency to complete high-priority actions and meets commitments | Required |
| Ability to work effectively with all levels within the University and develop informal, cooperative relationships among diverse multifunctional departments. High level interpersonal skills to interact with management level individuals throughout the College and the campus. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |