General Information
| Job Description | RSCH ADM 3 | Working Title | Grant Facilitator |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | CNAS Dean's Office - D01040 | Department Head | |
| Supervisor | Effective Date | 10/23/2017 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| Reporting to the College of Natural & Agricultural Sciences (CNAS), the position serves a strategic role in identifying and securing extramural funding that supports the research, instruction and public service missions of the College. The position serves the faculty and deans, with the responsibility to identify extramural funding opportunities and coordinate College proposal and pre-award processes. This position will have a strong focus on acquiring large multi-investigator and multidisciplinary awards. Responsibilities will include writing portions of these large complex proposals and editing them to unify and enhance the contributions of disparate writers, as well as supporting faculty in identifying these large funding opportunities. The role reports directly to the Dean with responsibility to provide planning & advisory service to the Dean and senior College leadership in the areas of extramural funding strategies and trends. Finally, the position will also support junior faculty to assist them in proposal organization and editing. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree (JD, MD, PhD, MBA) | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| (DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines. | 10 |
Coordinates proposal submission.
|
50 |
| Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department Administrators. | 10 |
| Independently gathers information as needed to perform financial analysis. | 5 |
| Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department administrators. | 10 |
| Reviews and approves or rejects requested fund advance setups or research account updates. | 5 |
| Negotiates terms and conditions of complex research agreements and awards from various sponsors. | 5 |
| Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to manage significant volume of transactions. | Preferred |
| Ability to perform complex financial analysis and customized reporting. | Preferred |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Preferred |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Preferred |
| Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas. | Required |
| Demonstrated experience in writing and/or preparing technical white papers, contract/grant writing, and scientific papers. | Required |
| Act as a resource and provide research horsepower for the exploration of new ideas. | Required |
| Skill in developing & presenting oral & written presentations using various media formats, including Microsoft PowerPoint. | Required |
| Demonstrated ability to work independently as well as part of a team. Excellent collaboration skills. | Required |
| Demonstrated knowledge of operations within higher-education and an understanding of complex scientific & technical issues. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |