General Information
| Job Description | ADMIN MGR 2 | Working Title | Senior Executive Director, University Advancement Administration |
|---|---|---|---|
| Job Code | 000548 | Grade | 26 |
| Department Name | Advancement Finance & Admin - D01216 | Department Head | |
| Supervisor | Effective Date | 02/05/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 000212 | FINANCIAL ANL MGR 1 | 1 |
| 000528 | DATA SYS SUPV 2 | 1 |
| 007374 | ADMIN SUPV 1 | 1 |
| 007596 | HR GENERALIST 3 | 1 |
| 007748 | EMPLOYMENT REPR 3 | 1 |
Generic Scope
| Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact. |
Custom Scope
| Responsible for managing the administrative services and/or general operations of a school, OR college OR large, multiple or interdisciplinary department(s) within a college, or large or multiple non-academic department(s). Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| Incumbent manages the infrastructure for University Advancement. These functions include budget and planning, human resource management (including talent acquisition), and advancement services (including IT and gift acceptance/receipting). In supervising these functions, it is critical that the incumbent have both an intimate knowledge of day-to-day operational issues and also a broad view of the operations across University Advancement. Metrics tied to UA's strategic plan need to support/advance the performance of the entire organization. Incumbent is responsible for measuring success and being mindful of emerging trends, potential obstacles, and long range opportunities. Identify and implement new capabilities, improve services, and meet organization's goals. Organize, advance, and implement unit-wide business process redesign, information technology, and communications projects. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| MBA or other broad management training | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
| License | Requirement |
|---|---|
| Current California Drivers License | Preferred |
| Current Drivers License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Manages, plans and administers administrative operations and/or general operations of a school, OR college, OR a large interdisciplinary department within a school OR a large or multiple-department, non-academic unit.
|
40 |
Maintains integrity of an organizational department through management and oversight of staff.
|
15 |
Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes.
|
30 |
| Develops, modifies, and executes organization policies which affect immediate operation(s). | 15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Excellent ability to establish metrics for department and employee goals. | Required |
| Excellent project management skills, including the capability of managing capital projects. | Preferred |
| Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. | Required |
| Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
| Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. | Required |
| Thorough knowledge of common organization-specific and other computer application programs. | Preferred |
| Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. | Required |
| Skills in organization and customer service to effectively manage multiple important (and sometimes competing) priorities. | Required |
| Understanding of the advancement profession and how the components must be successfully integrated for maximum effectiveness. | Required |
| Experience with systems upgrades, conversions, implementation. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralDirection |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |