General Information
| Job Description | ADMISSIONS RECRMT SPEC 4 | Working Title | Manager of Admissions |
|---|---|---|---|
| Job Code | 004510 | Grade | 22 |
| Department Name | SOM - Student Affairs - D02001 | Department Head | |
| Supervisor | Effective Date | 01/08/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004508 | ADMISSIONS RECRMT SPEC 2 | 1 |
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Independently responsible for the planning, design, and implementation of a recruitment or admissions program OR collaborates with management in the leadership and design, implementation, and evaluation of a recruitment or admissions program. Evaluates the effectiveness of the program. Provides leadership and guidance in area of expertise to other admissions/recruitment specialists. |
Department Custom Scope
| Responsible for all aspects of the medical school admissions operational activities which includes developing and administering programs and participation in the strategic planning and recruitment, admission and outreach activities. Oversee the processing and review of more than 5500 applications annually, coordinating and managing the multi-mini interview sessions (at least 11 per year). Plan, coordinate and manage the Executive Admissions Committee meetings to provide management support to the Senior Associate Dean of Student Affairs, the Chair of Admissions and committee members. Gather, analyze and prepare reports and spreadsheets on applicant data for admission process and maintain AMCAS status reports. Advise prospective applicants to ensure recruitment and retention rate success. Serve as primary contact for AMCAS administrative duties and all oversee all other technical updated related to the medical school admission and application process. Has significant impact and influence on organizational structure and policies related to the overall medical school admission process. As an ambassador for the School of Medicine, represent the medical school at various student recruiting events. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Evaluates the effectiveness of the recruitment program, considering general college admissions/enrollment goals, financial aid/scholarships, number of UC applicants, acceptance rate, and graduation rate from the University. | 5 |
| Assists management in the design and implementation of admissions programs. | 10 |
Oversees the design, planning and implementation of a specific application review and selection process.
|
20 |
Reviews most difficult and complex admissions cases, provides assistance to experienced admissions specialists.
|
20 |
| Evaluates effectiveness of admissions and/or recruitment programs and makes recommendations for recruitment strategy to enhance yield. | 5 |
Represents college/school/department or organization as it relates to specialist's specific area of expertise and provides guidance to other specialists in that area of expertise, such as international admissions or articulation agreements.
|
5 |
| Coordinates, administers and participates in all Executive Admissions committee meetings. | 10 |
| Gathers, analyzes and prepares reports and spreadsheets on applicant data for admission process and maintains AMCAS status reports. Prepares and maintains statistics regarding enrollment, geographical distribution of students, through retention and attrition. Reports this data to SOM leadership. Maintains strict confidentiality at all times while adhering to the Federal Education Rights and Privacy Act (FERPA). | 10 |
| Oversees the work of lower level Admissions Specialists. Recommends hiring of new employees, salary actions, terminations, and performance ratings. Effectively manages unit staff, including developing individuals and providing cross training. | 10 |
| Advises prospective applicants to ensure recruitment and retention rate success. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced knowledge of project management including program design, implementation, and evaluation. | Preferred |
| Advanced knowledge and experience working with a diverse student population. | Required |
| Advanced knowledge and understanding of UC, and the ability to interpret policies and procedures to prospective students and the public. | Preferred |
| Advanced and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC. | Required |
| Advanced knowledge of tertiary level foreign credentials, secondary school records, study abroad programs and policies, and the knowledge of major educational systems of the world. | Preferred |
| Advanced ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions. | Required |
| Advanced ability to develop recruitment programs, and design effective materials. | Required |
| Advanced knowledge of admissions requirements for campus/school/college, including mitigating circumstances/bases for exceptions. | Required |
| Advanced skills to develop the school's/college's strategic recruitment plans, designing outreach and recruitment programs and materials that will attract and enroll top candidates to the school/college, including students from under-represented groups. | Preferred |
| Advanced understanding of admissions technology. | Required |
| Demonstrated knowledge of medical school/program admissions policies, procedures and practices. | Preferred |
| Ability to work with and counsel students from socio-economically disadvantaged backgrounds and various cultures. | Required |
| Ability to analyze, interpret and evaluate statistical data and policies. | Required |
| Organizational ability to assist with the coordination of student programs and events. | Required |
| Strong proficiency in MS Office applications, online business systems and online student information systems. | Required |
| Ability to maintain strict confidentiality. | Required |
| Excellent communication skills, both verbal and written. | Required |
| Ability to work efficiently in a fast-paced environment. | Required |
| Demonstrated ability to work independently and follow through on assignments with minimal direction. | Required |
| Demonstrated knowledge of UCR campus policies and procedures regarding admissions, housing, financial aid and student services. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |