Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning.
- Participates in the academic personnel process to include faculty recruitments, appointments, reappointments, merit process and/or promotion process. Participates in the assignment of department space, prepares justifications for additional space, and attends planning meetings.
|
15 |
Participates in the development and monitoring of policies and procedures for departmental operations.
- Interprets University policy and ensures compliance with all staff and academic policies. Advises the Senior Associate Dean, faculty, and staff regarding University guidelines and provides updates on new or revised regulations. Ensures compliance with all accrediting and licensing agencies for Undergraduate Medical Education, such as the (LCME), (GME), and (ACGME). Implements relevant academic policies established by the School of Medicine.
|
10 |
Supervises the work of a department with responsibility for quality and
quantity of work
- Through routine administrative oversight, evaluates the operational efficiency of the department and provides direction and guidance as needed.
|
10 |
Responsible for quality and quantity of work.
- Provides critical analysis of operational procedures necessary to support continuous quality improvement in the management and support of the educational programs.
|
10 |
Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
- Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. Plans, directs and controls staff functions in the department, establishing and delegating tasks, duties, and level of responsibility for each staff member. Ensures adequate staffing levels to support the research, educational, and clinical activities in the department.
|
10 |
May manage systems and procedures to protect departmental assets.
- Manages the procurement, installation, and maintenance of all department inventoried equipment together with the establishment and maintenance of the supplies management program for the department. Develops and implements procedures for supply inventory and to keep equipment in good working condition.
|
5 |
|
Financial/Budgetary Management:
In conjunction with the Senior Associate Dean of Medical Education, develops the annual departmental budget considering all revenue sources and departmental expenditures. Responsible for monitoring the operational budget and variance reports on a monthly basis. Develops financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the department. Meets with Senior Associate Dean and/or Division Chiefs on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs, changes in compensation structure, departmental assessments, cost containment and/or corrections. Assists the Senior Associate Dean in the development and implementation of a departmental compensation model for sales and service accounts related to Medical Education service units. Maintains accurate and comprehensive records related to all financial transactions performed by the department.
|
10 |
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Long & Short Term Planning and Development:
In conjunction with the Senior Associate Dean, responsible for developing and implementing the department strategic plan for operational, organizational, resource and program needs. The department plan has significant impact in areas of finance, educational program operations, recruitment of academic and staff personnel, space and affiliations. Responsible for the development of the administrative organization of the department
|
5 |
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Accreditation Management: Manages the process for LCME accreditation on a continuous basis for the undergraduate medical education program, including planning, development and submission of data package and any required post-decision follow-up or reporting. Works with SOM and campus leadership as necessary to develop and manage LCME compliance-related initiatives and efforts school-wide. Document efforts, plans and outcomes and prepares the Dean and other members of faculty and leadership to report to the LCME accordingly. Serves as the AAMC Primary Institutional Administrator and institutional contact for medical school access to AAMC services and membership on committees. Responsible for bi-annual up-dates to AAMC committee member roster for the SOM.
|
10 |
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Educational Programs: The FAO is responsible for the administrative management and oversight of all aspects of the department¿s educational programs which includes: Educational Instruction, Pre-Clerkship and Clerkships, Standardized Patient Program, Simulation Center; Assessment and Evaluations. Administrative oversight of the development, implementation and evaluation of the graduate MD courses and course requirements, evaluation of faculty teaching and course materials, program policies and regulations, and continued program refinement.
|
10 |
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Curriculum Management: Manages and prepares the medical education program curriculum for integration into the AAMC¿s Curriculum Inventory and Reports (CIR) database that serves as a national benchmarking tool for content, structure, delivery, and assessment of medical school curricula. Performs comprehensive analysis of SOM curriculum to guide preliminary classification of competency-based learning throughout as it relates to Physician Competencies Reference Set (PCRS) utilized by CIR.
|
5 |
