Administers a defined operational
program or activities which may include
some of the following functions:
finance, facilities, payroll, space
planning, student services, human
resources, communications,
informational technology or safety.
- Provides support for Biomedical Sciences faculty searches and guest speakers, including attending search committee meetings, coordinating all interviews/campus visits, preparing and distributing itineraries and recruitment documents and coordinating all logistics (travel, hotel, meals, IT/audio visual needs, etc.), ensuring compliance with University policies and procedures. Posts jobs on appropriate websites and coordinates payments.
|
20 |
|
Gathers and analyzes financial and
other resource data; prepares reports
or analyses of operational activities,
evaluates current and proposed
services, etc.
|
10 |
Functions as a resource on issues such
as researching complex financial
discrepancies, escalated customer
service problems and vendor concerns.
- Represents Biomedical Sciences division as a point of contact for on campus and off campus visitors, including administrators, faculty and staff, as well as prominent members of the business community, requiring a thorough understanding of the School of Medicine and its function and philosophy.
|
5 |
|
Assesses and recommends changes to
maintain compliance with federal and
state requirements and internal
policies.
|
5 |
|
Participates in the development and revision of standard operating procedures and guidelines.
|
5 |
Conducts trends analyses and helps develop resulting recommendations.
- Assists with various accounting/financial transactions for Biomedical Sciences faculty by utilizing online financial systems.
|
10 |
|
Develops and maintains budgets.
|
5 |
|
Provides critical policy analysis and technical support to search committees regarding University policies and procedures. Interacts regularly with candidates and guest speakers as the contact person for travel arrangements, reimbursements, policy inquiries, etc. Coordinates reimbursements for candidate/guest speaker expenses with SOM Business Operations.
|
10 |
|
Serves as a major leader and communicator on behalf of and for the Division faculty:
Represents the Division in constant interactions and communications with SOM, other campus departments, and external community members.
Sends out monthly announcements to faculty.
Notifies faculty of school wide events and guest speakers.
Sends out announcements to SOM faculty and students on behalf of other campus departments.
Coordinates weekly seminar announcements in collaboration with the Dean's Office.
Helps direct faculty to appropriate personnel depending on needs and issues.
Compiles and keeps an updated inventory of contacts within the Division, SOM, and with other campus units.
Helps facilitate communication between faculty/staff and the Division Lab Manager.
Defines and helps match expectations with other units.
Coordinates with Strategic Communications and IT for various announcements, communications, and listservs.
|
10 |
|
Provides guidance and assistance in the supervision of student assistants and volunteers.
|
5 |
|
Assists with various accounting/financial transactions for Biomedical Sciences faculty by utilizing online financial systems.
|
5 |
|
Other: Acts as backup for Biomedical Sciences Administrative Assistant when necessary. Participates in operational task forces, committees and/or workgroups.
|
5 |
|
Assists with the creation and ongoing maintenance of Biomedical Sciences newsletter and website.
|
5 |
