General Information
Job Description | ADMISSIONS RECRMT SPEC 1 | Working Title | Admissions Coordinator |
---|---|---|---|
Job Code | 004507 | Grade | 18 |
Department Name | SOM - Student Affairs - D02001 | Department Head | |
Supervisor | Effective Date | 07/02/2018 |
Position(s) Directly Supervised
Job Code | Title | FTE |
---|
Generic Scope
Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning. |
Custom Scope
Uses professional admissions and recruitment concepts by assisting with recruitment efforts and/or preparing admissions materials. |
Department Custom Scope
Under close supervision from the admissions manager, this position is responsible for providing assistance in the evaluation of applicants to the school of medicine. The primary areas of responsibility include: preparation of materials from applicants for review by the admissions committee, assisting on interview days and/or admissions committee meetings, and providing information to the public and prospective applicants on admissions requirements. |
Education & Experience Requirements
Education Requirements
Degree | Requirement |
---|---|
Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
Experience | Requirement |
---|
License Requirements
Certification Requirements
Certification | Requirement |
---|
Educational Condition Requirements
Condition | Requirement |
---|
Key Responsibilities
Description | % Time |
---|---|
Under close supervision from manager or higher level Admissions/Recruitment Specialist, provides information to the public and prospective applicants on admissions requirements, and school/college programs and curricula.
|
15 |
Prepares admissions materials for review.
|
40 |
Produces reports.
|
5 |
Orders food and beverages for various SOM Student Affairs/Admissions events. | 5 |
Assists with planning special events in collaboration with program leadership. Assists with planning and coordination of activities for medical school recruitment events, medical school candidate interview events, White Coat ceremony and other associated events. | 5 |
Participates in approved training and development activities to learn and maintain programmatic and subject matter competency. | 5 |
Participates on Interview days, setting up, directing applicants, etc. Responsible for reviewing/answering questions sent to admissions e-mailbox. | 20 |
Other duties as assigned. | 5 |
Knowledge, Skills & Abilities
Knowledge/Skill/Ability | Requirement |
---|---|
Basic knowledge and experience working with a diverse student population. | Required |
Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public. | Required |
Basic knowledge of academic programs, including curricula, admissions requirements at UC. | Required |
Ability to communicate effectively orally and in writing. | Required |
Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions. | Required |
Ability to maintain positive interactions with others and work cooperatively. | Required |
Basic knowledge of medical school/program admissions policies, procedures and practices. | Preferred |
Ability to analyze, interpret and evaluate statistical data and policy. | Required |
Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality. | Required |
Knowledge of AMCAS, AMP, Banner and/or other student information software systems. | Preferred |
Knowledge of and experience using software systems in the completion of work assignments; i.e., Word, Excel, PowerPoint, etc. | Required |
Special Requirements & Conditions
Special Condition | Requirement |
---|---|
Approximately 12 admissions events require incumbent to work all day Saturday. Compensatory flex day off is granted M-F | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
CloseSupervision |
Environment
Working Environment
Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
Is Critical Position: No |