General Information
| Job Description | ADMISSIONS RECRMT SPEC 3 | Working Title | Senior Admissions Coordinator |
|---|---|---|---|
| Job Code | 004509 | Grade | 20 |
| Department Name | SOM - Student Affairs - D02001 | Department Head | |
| Supervisor | Effective Date | 07/02/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program. |
Department Custom Scope
| The Senior Admissions Coordinator applies skills as an experienced admissions professional to develop and administer programs that support the recruitment of highly qualified and diverse applicants to the UCR School of Medicine. The incumbent will provide initial contact with applicants who call, email, and/or come to the Office of Admissions, and advise potential applicants on admissions requirements. Travel to and attend regional admissions fairs to support the recruitment of a highly qualified and diverse group of applicants. Provide outreach and function as a liaison to premedical advisors at various colleges and universities to ensure they are updated about admissions standards and requirements. Independently review applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements or modifications to the program. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in related area. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits.
|
10 |
| Provides in-depth information on admissions requirements, prerequisite courses, school / college programs and curricula, specific financial aid criteria, and career opportunities. | 5 |
Serves as liaison between students, parents, colleges / universities, community agencies, and UC college / school / department.
|
10 |
| Uses extensive knowledge of college / school / department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation. | 15 |
Screens applicants for school / college / department faculty.
|
15 |
Uses professional judgment when reviewing complex applications for admission.
|
10 |
Produces special and annual reports, and program evaluations.
|
10 |
Assesses effectiveness in attracting quality students to UC.
|
5 |
| Staff Admissions Committee and other committees as assigned. Work with website developers to maintain an easy-to-navigate and accurate website. Perform other related duties and participate in special projects as assigned. | 5 |
| Create training modules for faculty and medical student interviewers to ensure the interviews are valid and reliable. Participate on all interview days and other related activities. Recruit interviewers, staff and students to participate in interview day. | 15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge and experience working with a diverse student population. | Required |
| Ability to interpret policies and procedures to prospective students and the public. | Required |
| Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools. | Required |
| Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions. | Required |
| Ability to develop recruitment programs, and design effective materials. | Required |
| Ability to communicate effectively orally and in writing. | Required |
| Ability to maintain positive interactions with others and work cooperatively. | Required |
| Ability to analyze, interpret and evaluate statistical data and policy. | Required |
| Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality. | Required |
| Knowledge of and experience using software systems in the completion of work assignments (Word, Excel, PowerPoint, etc.). | Required |
| Basic knowledge of medical school/program admissions policies, procedures and practices. | Preferred |
| Knowledge of AMCAS, AMP, Banner and/or other student information software systems. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Approximately 12 admissions events require incumbent to work all day Saturday. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |