General Information
| Job Description | PUBLICATIONS PROD SPEC 2 | Working Title | Communications Specialist |
|---|---|---|---|
| Job Code | 007457 | Grade | 17 |
| Department Name | SOM - Dean's Office - D02000 | Department Head | |
| Supervisor | Effective Date | 04/25/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies publications design and delivery concepts. Applies organizational policies and procedures to resolve a variety of moderately complex issues. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. |
Department Custom Scope
| The Communications Specialist will assist with the production, graphic design and layout for a variety of publications, printed collateral, visual media, presentations, web site applications and social media platforms. Will consult with clients as necessary to write and/or edit materials for a variety of publications for internal and external audiences. Assists with the production of articles, press releases, profiles, briefings, blogs, collateral and/or other written material for the School of Medicine. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Applies professional concepts to plan and expedite non-complex production schedules or portions of larger production schedules. | 10 |
Assists clients in the design and layout of a broad range of publication materials.
|
20 |
| Under supervision, provides estimates on resource allocation, prioritization and timing for moderately complex production, exhibit and/or publications projects. | 5 |
| Provides research assistance and other support for publication development efforts. | 5 |
Develops and maintains up-to-date records and resources with information on campaign projects, presentations and organizational facts relevant to publication needs.
|
15 |
Develops and maintains an image cataloging and storage system.
|
5 |
| Assists in planning for the management of production delivery. | 5 |
| Confers with writer/editors and related staff to understand publication needs and report daily status of work progress or delays. | 10 |
| Prepares specifications for new publications. | 10 |
| As needed, assists with special marketing projects. | 5 |
| Assists with writing and editing material for a variety of publications for internal and external audiences, consulting with clients as necessary. | 5 |
| Other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to handle multiple projects simultaneously. | Required |
| Working knowledge of production processes and vendor requirements for a variety of products. | Required |
| Working knowledge of applicable publishing software applications. | Required |
| Working knowledge of databases for desktop publishing and image storage. | Required |
| Skills to effectively produce visual materials that meet and satisfy the needs of the client. | Required |
| Interpersonal communication skills to interact effectively with a variety of clients, support staff and vendors. | Required |
| Skills in collaboration to best meet project goals and objectives of clients. | Required |
| Ability to manage storage of and to manipulate photo/video assets for digital and print purposes. | Required |
| Knowledge of social media platforms and digital content strategy. | Required |
| Skills to write clear, lively, engaging and compelling copy in a variety of styles appropriate to target audiences and/or the broader public for both web and printed collateral, while ensuring adherence to the organization's message. | Required |
| Attention to detail, project management and organizational skills. | Required |
| Ability to maintain confidentiality. | Required |
| Working knowledge of applicable computer applications for image handling and/or web production. | Required |
| Familiarity with Acquia Cloud Site Factory Management System. | Preferred |
| Experience using Adobe Illustrator, InDesign and PhotoShop. | Preferred |
| Experience in web publishing using a content management system. | Required |
| Understanding of the dynamics of printing publications both in house and at the institutional level. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel to off-campus SOM sites. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
|
Critical Position
| Is Critical Position: No |