General Information
| Job Description | EXEC ADVISOR MGR 3 | Working Title | Assistant Dean, Strategic Initiatives and Chief of Staff to the Dean |
|---|---|---|---|
| Job Code | 000559 | Grade | 29 |
| Department Name | SOM - Dean's Office - D02000 | Department Head | |
| Supervisor | Effective Date | 01/14/2019 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 006299 | ALUMNI EXTERNAL REL SPEC 3 | 1 |
| 006300 | ALUMNI EXTERNAL REL SPEC 4 | 1 |
| 007455 | DIGITAL COMM SPEC 3 | 1 |
Generic Scope
| Oversees through subordinate managers one or more large, complex departments or business units with multiple functional disciplines/occupations, OR manages a program, regardless of size, that has critical impact upon the organization as a whole, such as most or all of a campus, medical center, UCOP or the UC System. Has significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy. Oversees through subordinate managers the accountability and stewardship of department resources and the development of systems and procedures to protect organizational assets. |
Custom Scope
| For the executive (i.e. Chancellor or Health System CEO), develops organizational policies and authorizes their implementation. Provides advice, guidance, and assistance to the executive. Represents the organization in location-wide and systemwide meetings and discussions. Recognized as an influential leader. Makes final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of the organization. |
Department Custom Scope
| Reporting to the Dean, School of Medicine, and CEO, Clinical Affairs, the incumbent provides leadership for developing and executing strategies in four broad areas: executive consultation and strategic planning in support of the Dean/CEO; governmental and community relations; communications and marketing; and special event and projects. The Assistant Dean advises the Dean/CEO and senior leadership on matters of School-wide importance, sets priorities and executes strategy for external community engagement in alignment with medical school goals, and facilitates coordination among senior leadership in achieving the School¿s strategic plan. The incumbent develops and implements a comprehensive marketing and public affairs program for external audiences to promote the interests of the UCR School of Medicine, and serves as an advisor to the Dean/CEO and other medical school leadership on communications and external relations matters. The Assistant Dean provides strategic direction for a variety of mission-critical activities, including those related to the School¿s strategic planning and School-wide events. He/she manages selected intra-campus relationships, including those with the Chancellor¿s Office, University Advancement, UCR Governmental and Community Relations, and University Communications, as well as related functions in the UC Office of the President. The Assistant Dean represents the School of Medicine for selected campus, systemwide and external activities. The Assistant Dean leads the School¿s Strategic Initiatives unit and manages career, temporary, student staff and volunteers in the implementation of projects and programs under his/her purview. The incumbent works with a high level of independence and responsibility, and handles a workload based on priorities and timeliness of projects. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or related experience/training. | Required |
| Advanced degree. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Advises the Chancellor or Health System CEO on establishing organizational strategic plans and objectives. | 15 |
| Provides guidance and expertise to department management in developing techniques and processes. | 5 |
| Conceptualizes and implements initiatives to advance the executive's vision, including researching and drafting articles, speeches, and presentations. | 10 |
| Interacts with senior management on controversial situations, customer negotiations, or influencing and persuading other senior level managers. | 5 |
| Develops and reviews items for the executive's signature; formulates recommendations, presents options and drafts responses. Drafts public statements on behalf of the executive. | 5 |
| Makes long-term strategic decisions that reflect upon the organization as a whole, and may be emulated at other UC locations. | 5 |
| Provides organization-wide influence on the identification and framing of systemic issues, and the formulation and advancement of approaches to address them. Represents the executive leadership on standing and ad hoc committees. | 5 |
| Stays well-informed and keeping abreast of higher education current and emerging issues in order to provide the Chancellor or CEO broad perspective across the organization. | 5 |
| Negotiates directly to achieve solutions with high level stakeholders such as faculty, senate committee chairs, senior administrators, other UC locations, Office of the President, public agencies and the community to develop solutions to complex problems; providing briefings on current and emerging issues. | 5 |
| Directs the administrative operations, planning and budget of immediate office. | 5 |
| Provides leadership and mentoring to subordinate staff. | 5 |
| Leads and/or participates in organizational design within and across divisions; ensures efficient re-structuring of work and staffing; obtains appropriate advice and resources in planning and implementation stages (HR, OD, Legal, Facilities, Budget, etc.). | 5 |
| Provides leadership for: creating print and digital marketing materials promoting the medical school; developing and maintaining relationships with appropriate contacts at national, regional and local print, broadcast and web media outlets; and managing the medical school's social media presence. He/she also directs engagement with a variety of local and regional individuals and groups to broaden the school's public outreach and promote advocacy support for the school. Groups may include advocates (e.g. Chambers of Commerce, Riverside County Economic Development Agency), medical associations, workforce development boards, elected officials and their staffs and community-based organizations. Promotes mutual understanding, supportive relationships and partnerships between UCR and its affected constituent in health affairs. | 15 |
| Plans, oversees and executes large projects for the Dean's Office. Included in this area is leadership for: -Planning and executing a variety of events, such as the white coat ceremony, graduations, building dedications and School-wide conferences. -Executing appropriate campus and/or community tours and presentations as requested by leadership and external constituencies. -Conceptualizing information programs, special events, issues briefings, and meetings consistent with the objectives of the School of Medicine. -Providing support for leadership, faculty and student recruitment. Other duties as assigned. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations. | Required |
| Advanced knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints. | Required |
| Advanced knowledge of organizational processes, protocols and procedures. | Required |
| Excellent consulting, relationship building and strategic thinking skills. | Required |
| Excellent ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission. | Required |
| Sophisticated leadership abilities to establish department goals, and motivate and influence others to achieve. | Required |
| Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
| Exceptional communication skills, both written and verbal; experience and skill in public speaking and presentations. | Required |
| Experience in academic medicine and/or public relations, marketing or constituent relations programs involving a variety of individual and organizational constituents in a diverse region. | Required |
| Demonstrated skill in developing effective interpersonal relationships with the media and a variety of constituency leaders and demonstrated interpersonal skills to interact diplomatically and productively with such people. | Required |
| Ability to establish and maintain cooperative working relationships and collaborative partnerships with students, faculty, administrators, co-workers, alumni and community leaders. | Required |
| Ability to effectively represent UC Riverside to community members, medical and health organizations, physicians, and local community organizations at meetings, conferences, and other public and/or press events. | Required |
| Ability to deal with sensitive and highly confidential information and skill in handling sensitive situations with discretion. | Required |
| Ability to generate innovative ideas, originate action without instruction, establish goals and priorities in the development of programs, plan and complete projects on time under conditions of fluctuating workload. | Required |
| Skill in working independently and following through on assignments with minimal direction. | Required |
| Experience directing complex constituent relations and/or marketing strategies. | Required |
| Political acumen to enable sound independent political judgments and to work effectively with diverse internal and external constituencies including the Chancellor and other top administrators, faculty, staff, students, parents, alumni, high level donors, community and business leaders, opinion leaders, and elected officials at all levels and their staffs. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralDirection |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |