General Information
| Job Description | RSCH ADM 2 | Working Title | Contract & Grants Analyst 2 |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | BMPN Administration - D01245 | Department Head | |
| Supervisor | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| Under the general supervision of the Financial Operation Manager, provide high level administrative and technical support for contract and grant application process and post award fund administration for assigned Principle Investigators within the departments of Biochemistry, Microbiology & Plant Pathology and Nematology. Will be responsible for proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Perform high-level budget/resource analyses and prepare monthly financial reports for principal investigators utilizing campus financial systems. Track and reconcile expenses for extramural and other fund sources maintaining fiscal integrity and internal controls. Applies professional concepts to provide projections and analyze spending and proactively resolves issues. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 10 |
(DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines.
|
15 |
| Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments. | 5 |
(DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments.
|
15 |
(DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
|
20 |
| (DR): Advises department administrators on compliance regulations. | 5 |
| (DR): Assists in support of audit as directed by senior staff. | 5 |
| (CR): Applies professional concepts to authorize establishment of contract and grant fund accounts with approval of other analysts or Director. | 5 |
| (CR): Develops professional relationships with sponsor representatives to help identify funding opportunities for researches. | 5 |
| (CR): Under general supervision, provides advice and counsel regarding sponsored projects administration to Department Administrators and PIS. Supports grant writing and proposal development initiatives to improve funding success. | 5 |
| Independently gathers information as needed to perform financial analysis. | 5 |
| Prepare specialized ad hoc reports and manages sales service activities for assigned PI's. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to manage a high volume of transactions. | Required |
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| knowledge of grant funding processes, procedures and techniques. | Required |
| Demonstrated ability to work with a high level of accuracy in a fast-paced environment with multiple deadlines and to work independently as well as cooperatively in a team situation. | Required |
| Writing skils to draft persuasive text for variety of audiences. | Required |
| Knowledge of UC Systemwide and campus Contracts and Grants policies and procedures. | Preferred |
| Knowledge of UC Policies and procedures and on-line campus financial systems. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |