General Information
| Job Description | FUNDRAISER 2 NEX | Working Title | Development Coordinator, Gift Planning |
|---|---|---|---|
| Job Code | 007546 | Grade | 21 |
| Department Name | Development - D01188 | Department Head | |
| Supervisor | Effective Date | 10/17/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Implements specific plans for fundraising and alumni relations programs and activities; or may plan, administer, and implement an established fundraising project or program of limited scope and complexity. Provides basic analysis of program trends and results; assists in developing materials; and coordinates work of support staff. Position is expected to raise gift dollar amounts as established at each specialization. |
Department Custom Scope
| Reporting directly to the sr. director for gift planning and working closely with the director of gift planning, the development coordinator for gift planning occupies a crucial role in the gift planning team by directly supporting frontline fundraising activity through the development and implementation of a comprehensive social marketing, communications, and donor relations plan and through the provision of critical infrastructural aid to the program. These functions set the stage for frontline fundraising activity by ensuring data integrity, discovering new prospect leads, serving our donors through gift planning education, initiating and/or maintaining a personalized connection with donors through creative and regular mass communication, and stewarding current legacy society donors through exclusive society communications, society branded gifts, personalized attention and other donor relations efforts. The Development Coordinator will support the development office by overseeing day to day operations including; managing timelines and calendars, providing administrative support to the office, providing telephone and office coverage, managing incoming and outgoing correspondence and other development business processes. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Bachelor's degree in marketing, communications, public relations, business, or equivalent | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Implements established components for fundraising and alumni relations programs and activities; plans, administers, and implements a well-defined or established fundraising program requiring the exercise of limited discretion and judgment
|
30 |
Develops and maintains reports on program activities and results, providing information on program trends and learning to provide basic analysis of data.
|
15 |
Drafts informational and marketing materials for review of assigned programs.
|
25 |
| Provides administrative support by managing schedules, calls, emails, and travel for directors and the gift planning program. Coordinates and communicates with donors and key gift planning partners. Records budget expenditures and completes expense reports, purchase orders, quotes, etc. Provides timely service to donor and development officer requests and inquiries. Creates and maintains a comprehensive filing system for legacy donors and manages document flow and gift agreement process. | 15 |
| Interacts with contributors to UC Riverside and assists in facilitating donor visits. | 5 |
| Assists in the organizing and implementation of special events. Handles special projects/assignment involving direct interaction with alumni volunteers and donors. | 5 |
| Proactively researches and becomes familiar with higher education fundraising, gift planning and its vehicles, social marketing trends, donor stewardship best practices, and other topics as assigned by gift planning directors and attends conferences, webinars and seminars as assigned by the directors. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of fundraising, donor relations and public relations concepts, principles, procedures and techniques. | Required |
| Working knowledge of the campus and/or medical center, its vision, mission, goals, objectives, achievements and infrastructure. | Required |
| Working knowledge of applicable laws, rules, regulations, policies, etc. | Required |
| Good written and interpersonal communication skills to establish and maintain good working relationships throughout the campus and/or medical center and with external constituencies. | Required |
| Good organizational, analytical and critical thinking skills. | Required |
| Skill to maintain confidentiality. | Required |
| Experience using Raisers Edge, a donor management program. | Preferred |
| Working knowledge of fundraising, donor relations, and public relations concepts, principles, procedures, and techniques. | Required |
| Demonstrated ability to plan, organize, and prioritize assignments. Provide proficient follow-up, and make effective timely decisions despite tight deadlines and competing projects. | Preferred |
| Computer proficient and able to use a variety of software in a Windows environment, such as Word, Excel, PowerPoint, Outlook, etc. | Preferred |
| Working knowledge of the location, its vision, mission, goals, objectives, achievements and infrastructure. | Required |
| Working knowledge of applicable laws, rules, regulations, policies, etc. | Required |
| Good written and interpersonal commu nication skills to establish and maintain good working relationships throughout the organization and with outside constituencies. | Required |
| Good organizational, analytical and critical thinking skills. | Required |
| Skills in maintaining confidentiality. | Required |
| Experience using Adobe creative suite, especially InDesign and Illustrator. | Preferred |
| Basic graphic design, HTML, and copywriting skills. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Other University Setting |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |