General Information
| Job Description | HR GENERALIST 2 | Working Title | Human Resources and Payroll Coordinator |
|---|---|---|---|
| Job Code | 007595 | Grade | 20 |
| Department Name | SOM Finance & Administration - D02013 | Department Head | |
| Supervisor | Effective Date | 11/01/2018 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity. |
Department Custom Scope
| The UCR School of Medicine Human Resources unit provides guidance, tools and processes that foster workforce effectiveness for our most valued asset - Our Employees. We are committed to supporting the School's mission through strategic, innovative, consistent and flexible services that include: Recruitment and Retention of a diverse and talented workforce; Employee Engagement Programs: Employee and Labor Relations; Compensation, Benefits, and Leave Administration; Training and Professional Development; Policy and Employment/Labor law Compliance; Staff Recognition, and Milestone Programs; Organizational Design; Records Management, Reporting, and Performance Management. The incumbent in this position will provide guidance to student employees, staff employees, supervisors and managers in a variety of human resources functions (e.g., Recruitment and Retention, Records Management, Reporting); participates and coordinates HR employee engagement related programs; and provides academic, student, and staff payroll support. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|---|
| The Bachelor degree may be substituted by: Associate degree in related field AND four (4) years of directly related human resources experience; OR six (6) years of directly related human resources experience. | Required |
Key Responsibilities
| Description | % Time |
|---|---|
Under general supervision screens resumes and applications and interviews applicants for entry level staff positions.
|
20 |
| Applies professional HR concepts when counseling employees concerning work-related issues of moderate scope and complexity and conducts termination interviews. | 10 |
Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
|
10 |
Under general supervision provides advice and counsel to client groups according to established human resources policies and procedures.
|
5 |
Conducts HR trends analyses and helps develop resulting recommendations.
|
10 |
Manages sensitive and confidential information and effectively and collaboratively interacts with client groups.
|
5 |
Under general supervision, develops professional development tracking systems and reports for client groups.
|
10 |
| Provides academic, staff and student HRIS\payroll coordination; serves as a liaison between the SOM HR unit and the Shared Services Center for processing of transactions related to employee job data and payroll. Audit data on a regular basis to ensure employees have received accurate and proper pay. Research UC policies and procedures to resolve payroll issues and process corrections. | 20 |
| Participates on School of Medicine and campus-wide workgroups as required, and contributes to the development of training materials. Executes and coordinates office operations such as office meetings, appointments, and/or special events. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of organizational policies and procedures and knowledge of functional area. | Required |
| Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR. | Required |
| Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures. | Required |
| Knowledge of a human resources management system (HRMS), and/or other related business software programs and systems. | Required |
| Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. | Required |
| Demonstrated ability to handle difficult or volatile situations/individuals effectively. | Required |
| Excellent organizational skills with the ability to multi-task in a fast paced environment. | Required |
| Proficient in Microsoft suite applications, specifically with Excel and Word | Required |
| Ability to demonstrate close attention to detail. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| off campus- UC Intellicenter |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |