Administers a defined operational
program or activities which may include
some of the following functions:
finance, facilities, payroll, space
planning, student services, human
resources, communications,
informational technology or safety.
- Provides analytical, administrative and project coordination to designated principals and their units which include: business operation, purchasing, financial reporting, and human resources/payroll. Manages the workflow and communications process in support of designated principals by communicating urgency and priority related to time sensitive issues/materials that require the principals review/input/action, exercising judgment and independence regarding written or oral requests for the principals time/consultation, and independently handling issues that do not require direct involvement.
|
25 |
Gathers and analyzes financial and
other resource data; prepares reports
or analyses of operational activities,
evaluates current and proposed
services, etc.
- Utilizes various UCR enterprise systems to coordinate business operations. Utilizes on-line systems and procedures to ensure timely reimbursement processing as needed.
|
15 |
Functions as a resource on issues such
as researching complex financial
discrepancies, escalated customer
service problems and vendor concerns.
- Interacts extensively with senior staff to gather needed data and information, analyzes a wide range of complex issues and requests, provides sound recommendations, takes action to resolve problems, and follows-up to ensure issues are resolved appropriately. Provides briefings on problems of significance and urgency and offers suggestions on possible options or responses.
|
10 |
|
Assesses and recommends changes to
maintain compliance with federal and
state requirements and internal
policies.
|
5 |
|
Participates in the development and revision of standard operating procedures and guidelines.
|
5 |
|
Conducts trends analyses and helps develop resulting recommendations.
|
5 |
Develops and maintains budgets.
- Maintains unit budgets for designated principals.
|
5 |
|
Retains ultimate responsibility for managing calendars of designated principals, making scheduling decisions in accordance with the SOM's priorities. Maintains calendars, which consist of extensive coordination for setting appointments and venues in accordance with urgency or subject, travel, schedule and priority commitment.
Synthesizes and reviews information and briefs designated individuals in advance of meetings, conferences, and travel, allowing sufficient time for review and assessment.
As needed, schedules briefings with other knowledgeable individuals prior to each relevant event
Ensures all logistics are taken care of relating to travel and events attended by the designated individuals.
Coordinates scheduling and logistics of meetings with senior leadership (including the Dean, Sr. Associate Deans, Faculty, Directors and Office of The President staff) and external constituents and affiliates.
|
25 |
|
Staffs regularly scheduled and ad hoc committee meetings and board meetings chaired by the designated principals. Develops meeting agendas with consideration of current issues and in consultation with the designated principals. Finalizes and distributes agendas to members of regular meetings.Coordinates necessary arrangements for presentations and special items. Summarizes meeting highlights and tracks action items/responsible party.
Maintains list of issues/actions for future agendas.
Distributes handouts to those unable to attend.
Supports the designated principals in their committee service by managing details, providing analytical support as needed and maintaining records and files.
Develops close working relationships with staff from professional organizations, and other pertinent entities with which the SOM is associated.
|
5 |
