General Information
| Job Description | HR SUPV 2 | Working Title | University Library Director of Organizational Design and Human Resources |
|---|---|---|---|
| Job Code | 007700 | Grade | 23 |
| Department Name | Human Resources - D01103 | Department Head | |
| Supervisor | Effective Date | 01/28/2019 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004723 | BLANK AST 2 | 1 |
| 007595 | HR GENERALIST 2 | 2 |
Generic Scope
| Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. |
Custom Scope
| Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to staff according to established policies and management guidance. Administers policies that directly affect subordinate staff. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provide priority setting and work flow analysis. Supervises support staff in medium to large unit; or a small unit with complex and broad responsibility processing personnel transactions and/or administering related policies and procedures. Or supervises a small group of HR professionals, with program direction provided by a manager. |
Department Custom Scope
| The Director of Library Organizational Design and Human Resources is responsible for supporting Library strategic objectives by partnering with the University Librarian, the Academic Personnel Office, and the central HR division to deliver a broad range of human resources services. It is characterized by a high degree of collaboration and coordination. The incumbent is responsible for recommending, developing, implementing, administering and/or evaluating the organizational design and human resources programs and services of the University Library. Participating as a member of the department's leadership team, the Director, Library OD and HR oversees staff HR and serves as the principal consultant on all staff personnel matters. The Director, Library OD and HR works closely with leaders within the department to develop and implement comprehensive people strategies that enable the organization to attract, develop, engage, and retain top talent. The Director, Library OD and HR is client-centric and thoroughly understands both the client's strategic objectives and day-to-day operations, and builds trusting relationships with its leaders and staff. The Director, Library OD and HR builds strong partnerships, collaborates, and coordinates with Central HR to ensure delivery of high quality, value-added services that align with organization's goals. The position serves as consultant to leadership on strategic decision-making, including organizational effectiveness, talent and performance management, leadership development and change management. The Director, Library OD and HR is accountable for all associated HR laws, policy, and regulatory compliance within scope of the position. The Director, Library OD and HR may also manage the coordination of a variety of campus initiatives. This position has a dual reporting relationship to the University Librarian and to the Associate Vice Chancellor for Human Resources. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Graduate degree in organizational development, human resources, industrial psychology, business administration, public administration or a related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Senior Professional in Human Resources (SPHR) | Preferred |
| Society for Human Resources Management (SHRM) - Senior Certified Professional (SCP) | Preferred |
| Certified Compensation Professional (CCP) | Preferred |
| California Public Employers Labor Relations Association (CALPELRA) Labor Relations Academy Masters Certification (CLRM) | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Participates in developing and monitoring operational and budget processes, staff FTE, finance, human resources and space planning. | 10 |
Participates in the development and monitoring of policies and procedures for department or department operations.
|
20 |
Assists subordinates with work schedules and assignment of appropriate tasks.
|
15 |
Recommends hiring of new employees, salary actions, terminations, and performance ratings.
|
15 |
| Responsible for creating a work environment that is inclusive. | 5 |
| Recommends, develops, implements, administers and/or evaluates the organizational design and human resources programs and services of the University Library. Provides vision and administers efficient and effective operations through engagement in strategic planning, team leadership, assessment, continuous improvement and reporting. Works with client groups on highly complex re-organizations and staffing objectives to assist in meeting business objectives. Serves as a member of the University Librarian's Cabinet. | 15 |
| Applies advanced HR concepts to counsel senior managers on HR issues, employee and labor policies, procedures, and appropriate practices. Participates in collective bargaining, grievance administration and contract interpretation. | 20 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of personnel policies and applicable laws and regulations. | Required |
| Has working knowledge of the university's HR information systems. | Preferred |
| Communicates effectively with a diversity of communication styles. | Required |
| Makes decisions regarding work assignments and scheduling of subordinates. | Required |
| Maintains an understanding of the unit goals and how this position supports those goals. | Required |
| Demonstrated ability to handle difficult or volatile situations/individuals effectively. | Required |
| Ability to provide effective leadership and supervision to supervised staff and foster a motivating and engaged environment. Ability to proactively manage employee performance, establish goals for supervised staff and work continuously to promote achievement of the established goals. Ability to effectively delegate and hold supervised staff accountable for successful completion of assignments. | Required |
| Ability to accurately apply a wide variety of policies and procedures. | Required |
| Ability to foster a respectful, cooperative, professional and courteous environment, maintain confidentiality, and employ tact and diplomacy. | Required |
| Ability to organize work, establish priorities and meet deadlines. | Required |
| Ability to establish and maintain productive working relationships. | Required |
| Ability to display initiative and remain flexible in a fast-paced and changing environment. | Required |
| Ability to manage through influence and collaborate effectively. | Required |
| Possesses well developed active listening and critical thinking skills. | Required |
| Ability to apply advanced analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. | Required |
| Skill in analyzing policy, procedures, and other directives leading to the formation of actionable recommendations. Skill in reading, interpreting and explaining complex and/or detailed documents such as proposals, contracts, policies and procedures. | Required |
| Skill in working independently and following through on assignments with minimal direction. Demonstrated strong initiative and follow-through, self-motivated and results-oriented. | Required |
| Effective project management and organizational skills to develop goals and action plans, assess priorities and resource needs. Ability to set and meet aggressive commitments to achieve objectives while demonstrating flexibility to handle immediate needs. Demonstrated skill in evaluating project needs, determining approaches, evaluating impact of alternatives and making viable recommendations consistent with sound human resources principles. | Required |
| Has advanced knowledge of human resources concepts, policies and procedures including employment practices, labor relations, salary administration, training and other areas of human resources as well as organizational initiatives relating to and/or impacting human resources. | Required |
| Possesses strong conflict resolution skills. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |