Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations.
- Manages the administration and recording of new purchases using the SL Logic System, as reported by the SOM Purchasing team. This includes updating all the financial fields that impact the SOM's assets total value. Manages the SC Logic data, based on SOM's established inventory thresholds, and maintain a reconciliation between this tool and the campus Asset Management System (AMS). Develops and sustains a process flow chart to efficiently update the AMS with new, relocated, and expired assets. Leads and collaborates with the Shipping and Receiving Purchasing, IT and Facilities units to identify newly acquired assets and ensure inventory management goals are met and sustained on an ongoing basis. Develops and maintains devise and innovative ways to optimize inventory control procedures Sustain a process that ensures timely inventory tagging for all SC Logic and AMS assets.
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25 |
|
Responsible for providing reports and analyses for varied and complex budgetary, financial and resource projects.
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5 |
|
Provides guidance to less experienced team members on financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering and collections.
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5 |
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Assesses and recommends to management changes as needed to ensure financial processes maintain compliance with federal and state requirements and internal financial/audit policies.
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5 |
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Applies a wide variety of internal and external policies and regulations to address a range of issues such as regulatory compliance, tax implications, recovery of cash, risk management, and the organized implementation of a diverse range of financial services for students and departments.
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5 |
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Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students and external vendors.
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5 |
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Interprets related policies and advises customers accordingly.
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5 |
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Helps train staff and creates effective teamwork environment.
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5 |
Participates in moderately complex audits of processes and recommends changes to processes. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
- Develops regular update reports for SOM Controller and/or CFAO regarding inventory levels, general updates, timelines, issues, etc. In consultation with the SOM Controller, develop measures and techniques that will be utilized to perform periodic and recurring inventory audits. Leads the development of policies and procedures as they relate to inventory administration and controls. Manages the annual reporting requirements to central campus and proactively plan to meet this and other critical deadlines.
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20 |
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May act as team leader for support staff.
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5 |
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Clinical and Office Supplies Oversight and Administration--Independently assesses the par levels of office and clinical supplies, including raw materials to identify shortages. Manages the clinics inventory restocking process. Places orders to replenish stock avoiding insufficiencies or excessive surplus, Analyzes inventory data to anticipate future needs.
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15 |
