General Information
| Job Description | ADMIN MGR 1 | Working Title | Financial and Administrative Officer - Biomedical Sciences |
|---|---|---|---|
| Job Code | 000547 | Grade | 25 |
| Department Name | Biomedical Sciences - D01059 | Department Head | |
| Supervisor | Effective Date | 08/05/2019 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 006206 | RSCH ADM 3 | 2 |
| 006205 | RSCH ADM 2 | 1 |
| 004722 | BLANK AST 3 | 1 |
| 007376 | ADMIN OFCR 2 | 2 |
| 004574 | STDT SVC ADVISOR 2 | 1 |
Generic Scope
| Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. |
Custom Scope
| Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| Under the direction of the Chair of Biomedical Sciences, the Financial and Administrative Officer will provide leadership in the management of financial, personnel, administrative, teaching, education and research support, communication, planning and special projects. Directly supervises 7 FTE as well as student employees and will provide general management support and guidance to lab personnel, doctoral, master's degree and pipeline programs. Incumbent will oversee the Division of Biomedical Sciences Research Centers: Center for Glial Neuronal Interactions (CGNI), Center for Molecular & Translational Medicine (MolMed) and Center for Bridging Regional Ecology and Aerosolized Toxins to understand Health Effects (BREATHE). |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's in Business Administration | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.
|
20 |
Prepares short and long range planning for administrative services operations and improvements to processes.Establishes and recommends change to policies which affect the assigned unit(s).
|
15 |
Establishes and recommends change to policies which affect the assigned unit(s).
|
10 |
Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
|
25 |
Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies.
|
10 |
Represents the department on business affairs to the institution community.
|
10 |
Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity.
|
10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy. | Preferred |
| Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll. | Required |
| Broad knowledge of common organization-specific and other computer application programs. | Required |
| Proven ability to organize department work functions in an efficient and effective manner. | Required |
| Skills to work collaboratively with other locations. | Required |
| Demonstrated management and conflict resolution skills to effectively lead and motivate others. | Required |
| Proven skills to quickly evaluate complex issues and identify multiple options for resolution. | Required |
| Skills in organization and customer service to effectively manage multiple important priorities.Proven ability to organize department work functions in an efficient and effective manner. | Required |
| Strong verbal and written communication skills; ability to influence/persuade all levels of staff. | Required |
| Knowledge of grant administration, researching funding opportunities and grant writing | Required |
| Demonstrated experience with the operation of, and working knowledge of, the goals and objectives of a research center within a major university. | Required |
| Proven ability to make independent decisions, analyze situations, solve problems and initiate actions for the effective management of a large and complex unit. Ability to function effectively as a member of a management team and to identify and resolve organizational problems. | Required |
| Demonstrated skill in quantitative analysis, financial and statistical techniques and fiscal projections. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel between campus and other SOM locations for meetings as needed. | Required |
| Occasional travel for university related business, conferences and professional development activities. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralDirection |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |