Maintains program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies.
- Monitors and assists residents and fellows with meeting all graduation requirements.
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5 |
Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary.
- Develops and implements methods and procedures for management of the program. Reviews and streamlines as needed existing administrative processes. Facilitates and implements program changes. Advises the Residency Director and program committees on University, SOM and GME
policies, requirements, procedures, and deadlines. Implements approved policy changes and recommendations and ensures policy compliance. Disseminates information such as policy changes to appropriate personnel.
|
10 |
Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Assists health professions education learners with all program-related issues and questions.
- Serves as primary resource to residents, fellows, faculty and staff on UCR Residency and Fellowship Program matters. Serves as informal advisor to residents and fellows on academic and personnel matters.
|
20 |
Assists with logistics and coordination for program social events and/or educational activities, which may include recruitment; orientation; graduation; conferences; and simulation and/or other assessment activities.
- Coordinates all resident and fellow related events including annual resident/fellow welcome, graduation, team building events, retreats, and other ad hoc meetings. Manages all aspects of resident and fellow recruitment. This includes the following: representing and marketing the program to potential applicants, other institutions and agencies. Develops, edits, enhances and maintains program website and information and oversees production of all publications, including writing, editing, and updating publications. Schedules and helps facilitate resident/fellow and faculty rank meetings at the end of each recruitment season.
|
15 |
At the direction of program faculty and leadership, creates learner assessment documentation, including assessment tools and assessment strategies/timelines. Generates regular reports of individual and aggregate learner progress and assessment.
- Develops evaluation systems for residents' and fellows' progress including rotation reports and assessment by advisors and attendings. Develops and manages information systems, including a Resident/Fellow Information System and other supporting systems (ie., Blackboard).
|
10 |
Assists in projecting costs, monitoring budgets, and financial tracking for health professions education programs and related activities. May process and tracks learner reimbursements. Assists program management with financial tasks related to the program.
- Oversees and authorizes all recruitment expenses. Assigns charges to designated accounts based on account budgets and fund commitments. Assists with tracking budget expenditures for residency and fellowship related accounts and grant funds.
|
10 |
Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and/or departmental work groups, teams, task forces and committees to support ongoing health professions education program functions.
- Provides support to various GME committees. Compiles information and statistics for committee meetings. Determines agenda items and appropriate issues for meetings based on programmatic needs. Makes recommendations to the committee. Makes presentations to committees, residents and fellows regarding program requirements, administrative protocol, etc.
|
5 |
Assists program management with operational components specific to the employment of learners which may include human resources onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting.
- Oversees the application process and maintain database. Coordinates offer and acceptance activity including application review (screening and data and statistics preparation for selection committee), record keeping, decisions
and formal offer completion processes. Coordinates recruitment visits including room scheduling and clinical site tours. Oversees and schedules all onboarding activities and trainings required by UCR SOM and all other affiliated external clinical rotation sites.
|
15 |
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Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.
|
5 |
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Other duties as assigned.
|
5 |
