Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.
- The Assistant Dean/CFAO is responsible for all aspects of the Division's finances, including research administration, managing, planning, and administering the fiscal, procurement, and facilities operations. Additionally, provides, both the depth and breadth of management, strategic planning, and financial reporting/analysis expertise required within the Graduate Division.
Supervises assigned staff, including training, evaluation, and oversight of assigned directors. Defines and ensures service orientation among all staff, sets and clarifies service levels and delivery standards, and collaborates effectively with others to ensure appropriateness and relevance of services and operational practices to optimize achievement of assigned units.
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20 |
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Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources.
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5 |
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Prepares short and long range planning for administrative services operations and improvements to processes.Establishes and recommends change to policies which affect the assigned unit(s).
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5 |
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Establishes and recommends change to policies which affect the department.
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5 |
Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
- The budget and financial services responsibility encompasses all fund groups and state-supported as well as self-supporting programs; development and implementation of all financial policies and procedures. Coordinate the annual and long-range budget development and projections; internal operating budgets. Along with overseeing capital projects; contract and grants administration; all purchases and daily financial transactions; payroll for faculty, staff and students; audit compliance assurance and revenue planning and financial controls
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15 |
Manages systems and procedures to protect departmental assets.
- Responsible for audit management, internal controls, risk assessment and abatement, and will play a key role in strategic planning and new program development. Collaborates with Campus counterparts, in managing financial administrative issues, with a strong emphasis on central departmental administrative systems and internal controls.
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5 |
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Plans for physical plant rehabilitation and renovation.
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5 |
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May oversee administrative functions for complex operations such as clinical laboratories or patient care facilities, typically to include significant budgetary accountability.
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5 |
Represents the department on business affairs to the institution community.
- Demonstrated interpersonal skills and ability to work effectively across all levels; ability to interact with diverse populations; demonstrated negotiation skills. Needs to be client services oriented; good listening, critical thinking and analytical skills; ability to multi-task.
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10 |
Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity.
- Manages and coordinates all campus activities regarding NSF GRFP Fellowship awards. Coordinates all campus GAANN projects regarding financial eligibility and required matching.
Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies.
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20 |
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Other duties, as assigned.
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5 |
