General Information
| Job Description | PROCUREMENT ANL 2 | Working Title | Procurement Analyst II |
|---|---|---|---|
| Job Code | 007740 | Grade | 19 |
| Department Name | School of Business - D01039 | Department Head | |
| Supervisor | Effective Date | 04/27/2020 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. |
Department Custom Scope
| The School of Business at the University of California, Riverside is seeking an experienced Procurement Analyst with UCR experience in an academic environment. The School of Business is looking for an energetic, self-motivated, detail oriented person with excellent communication skills to join the Business & Finance team. The Procurement Analyst performs complex purchasing duties, according to UC/UCR policies in a cost effective, ethical, efficient and timely professional manner within a customer-service oriented environment. Purchases include a broad spectrum of materials, supplies, equipment and services across many commodity areas to support Research, Teaching and operational functions. The Procurement Analyst additionally organizes and validates data and analyzes complex quotes/contracts, ensures that the vendors are paid in a timely manner and that expenses are charged against the desired fund source to minimize the need for expense transfers and to ensure integrity of financial reports. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Education and/or experience equivalent to a Master's degree in Business Administration or a closely related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. Drafts Request for Quotations (RFQs) including specifications and terms and conditions.
|
20 |
| Regularly communicates with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, and works in conjunction with end-users to develop specifications for RFQs. | 10 |
Develops spreadsheets and other documentation to support analysis.
|
10 |
Negotiates with suppliers for lower prices and better terms and helps resolve supplier performance issues.
|
10 |
| Interprets and applies basic University policies and procedures. | 5 |
Performs cost analyses and reviews terms and conditions for appropriateness. Makes awards based on cost and specification requirements.
|
5 |
Under general supervision, provides analysis of moderate purchasing projects.
|
5 |
| Acquires and maintains a basic technical understanding of commonly purchased products. | 5 |
| Participates in professional development and training. | 5 |
| Support of business operations including processing complex travel, reimbursements, direct payments, entertainment requests, UCR campus services and other operational needs as requested. Create positive partnering relationships with internal and external partners and affiliates through proactive & positive communication, strong follow through and solution oriented interactions. | 15 |
| Serves as a resource to others in the School of Business regarding policy, efficient processing, UC policies and procedures. | 5 |
| Other duties as assigned | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. | Required |
| Ability to communicate effectively in writing and verbally. | Required |
| Ability to read and interpret terms and conditions of basic contracts. | Required |
| Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). | Preferred |
| Some knowledge of the organization's departments and operations required in order to meet their procurement needs. | Required |
| Working level of proficiency in the use of standard spreadsheet and word processing software. | Required |
| Demonstrated ability to successfully set priorities, handle heavy workload, and complete tasks with multiple deadlines effectively, efficiently and accurately in a fast-paced, frequently stressful environment and with frequent interruptions. Highly organized. | Required |
| Recent, successful, progressively responsible experience effectively coordinating complex procurement for multiple employee groups and with contracting for services and the related internal controls at the department level. | Required |
| Demonstrated experience working with professional service agreements and ongoing contracts. | Required |
| Demonstrated problem solving and decision making skills and the ability to be flexible and appreciative of diverse ways of thinking. | Required |
| Skill in analyzing information, problems, situations, policies and procedures to identify relevant concerns, patterns, or tendencies and formulate recommendations or logical conclusions. | Required |
| Proven ability to analyze and solve problems and respond to situations that arise using mature judgment and discretion. | Required |
| Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive an polished manner with diverse constituents, including campus colleagues, administrators, community members, and accreditation agencies in order to provide exemplary customer service. | Required |
| Demonstrated ability to quickly build and maintain relationship and establish trust with leaders, campus partners, colleagues and external affiliates. | Required |
| Related experience at University of California, Riverside and/or UC State Institutions | Preferred |
| Extensive knowledge of UC system wide and campus policies and procedures pertaining to travel and entertainment, ProCard and all purchasing. | Preferred |
| Demonstrated experience with UCR's Financial System (UCRFS), UCRFS Totals, eBuy (Purchasing System), iTravel (Travel Reimbursement System), ePay (Misc. Reimbursement System). | Preferred |
| Demonstrated knowledge of UCR policies and procedures including, but not limit to, accounting, purchasing, financial and budgetary, and online campus financial systems. | Preferred |
| Knowledge and experience working with institutional guidelines relative to various funding sources. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |