Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning.
- Serve as departmental liaison with the Academic Affairs Office, Sponsored Research and Programs, Finance, Business Operations, Human Resources, Information Technology, and Facilities. Participates in the academic personnel process to include faculty recruitments, appointments, reappointments, merit process and/or promotion process. Participates in the assignment of department space, prepares justifications for additional space, and attends planning meetings.
|
25 |
Participates in the development and monitoring of policies and procedures for departmental operations.
- Interprets University policy and ensures compliance with all staff and academic policies. Advises Department Chairs, faculty, and staff regarding University guidelines and provides updates on new or revised regulations. Implements relevant academic policies established by the School of Medicine
|
20 |
Supervises the work of a department with responsibility for quality and
quantity of work.
- Through routine administrative oversight, evaluates the operational efficiency of the department and provides direction and guidance as needed. Provides critical analysis of operational procedures necessary to support continuous quality improvement in the management and support of the educational programs.
|
5 |
Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
- Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. Plans, directs and controls staff functions in the department, establishing and delegating tasks, duties, and level of responsibility for each staff member. Ensures adequate staffing levels to support the research, educational, and clinical activities in the department.
|
5 |
May manage systems and procedures to protect departmental assets.
- Manages the procurement, installation, and maintenance of all department inventoried equipment together with the establishment and maintenance of the supplies management program for the department. Develops and implements procedures for supply inventory and to keep equipment in good working condition.
|
5 |
|
Financial/Budgetary Management: In conjunction with Department Chairs, develops annual departmental budgets considering all revenue sources and departmental expenditures. Responsible for monitoring the operational budgets and variance reports on a monthly basis. Develops financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the departments. Meets with Department Chairs on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs, changes in compensation structure, departmental assessments, cost containment and/or corrections. Maintains accurate and comprehensive records related to all financial transactions performed by the departments.
|
25 |
|
Long & Short Term Planning and Development: In conjunction with Department Chairs, responsible for developing and implementing the department strategic plans for operational, organizational, resource and program needs. The department plan has significant impact in areas of finance, educational program operations, recruitment of academic and staff personnel, space and affiliations.
|
5 |
|
Coordinate regular meetings with the chairs/directors to discuss departmental priorities, operational concerns and constraints, and to facilitate planning efforts. Ensure that lines of communication are established for the chairs/directors, departmental and interdepartmental faculty, and other personnel to be made aware of relevant unit and campus information on a timely basis. Attend faculty and other meetings, as directed by the department chairs to communicate key information concerning policies, processes/procedures and to facilitate efficient and collegial working relationships between the unit's administrative staff and the faculty.
|
10 |
