General Information
| Job Description | FINANCIAL SVC ANL 3 | Working Title | University Advancement Administration Finance Coordinator |
|---|---|---|---|
| Job Code | 004628 | Grade | 21 |
| Department Name | Advancement Finance & Admin - D01216 | Department Head | |
| Supervisor | Effective Date | 06/01/2020 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced financial service professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. |
Department Custom Scope
| The university advancement administration finance coordinator provides financial, administrative, and daily support to Advancement's budget and operations manager, and related staff. Responsibilities will include training administrative staff on UC Riverside financial systems, reconciling budget reports and ledgers, serving as the primary transactor for University Communications, Administration, and supporting the fiscal operations of University Advancement. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations. | 10 |
Responsible for providing reports and analyses for varied and complex budgetary, financial and resource projects.
|
20 |
| Provides guidance to less experienced team members on financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering and collections. | 25 |
| Assesses and recommends to management changes as needed to ensure financial processes maintain compliance with federal and state requirements and internal financial/audit policies. | 5 |
Reviews and approves financial data and transactions.
|
10 |
| Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students and external vendors. | 5 |
| Documents procedures for financial activities. | 5 |
| Interprets related policies and advises customers accordingly. | 5 |
| Helps train staff and creates effective teamwork environment. | 5 |
| Participates in moderately complex audits of processes and recommends changes to processes. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. | 5 |
May act as team leader for support staff.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge of financial processes, policies and procedures. | Required |
| Thorough knowledge of financial data management and reporting systems. | Preferred |
| Strong proficiency in the use of spreadsheet and database software. | Preferred |
| Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems. | Required |
| Ability to function effectively as a member of a team. | Required |
| Ability to adapt to changing priorities. | Required |
| Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. | Required |
| Leadership skills to provide guidance, coaching and mentoring to professional and support staff. | Required |
| Ability to establish and maintain positive, professional working relationships, and work as part of a team to achieve departmental goal and objectives. | Required |
| Ability to display initiative and remain flexible in a fast-paced and changing environment. | Required |
| Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment. | Preferred |
| Ability to organize work, establish priorities, and meet deadlines. | Required |
| Familiarity with UC Riverside's financial systems including ePay, eBuy, and iTravel. | Preferred |
| Experience using eBuy, ePay, and iTravel. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass a background check. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |