General Information
| Job Description | RSCH ADM 3 | Working Title | Senior Contracts and Grants Officer |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | Sponsored Pgm Admin Services - D01158 | Department Head | |
| Supervisor | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff.Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| This Senior Contracts and Grants Officer is responsible for providing institutional-level sponsored programs administration services to a portfolio of academic departments and research units, including acting as an institutional liaison with extramural sponsors. The duties of this position include (but are not limited to): the review, analysis and endorsement of proposals; analysis of award (e.g., grants, cooperative agreements, contracts) terms and conditions; negotiation and acceptance/execution of sponsored agreements; providing advice to faculty and staff regarding sponsored programs issues; interpreting a broad range of sponsor policies, government regulations and award terms and conditions; negotiating and executing subcontracts under UC Riverside's prime; coordinating and/or approving prior approval requests and facilitating award close-out, and participating in the presentation of research administration training courses. This position also interacts with a variety of campus and system-wide offices to facilitate the management, administration and conduct of sponsored programs. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 5 |
Coordinates proposal submissions
|
5 |
(CR): Applies contracts and grants
concepts to review complex grant or
contract proposals and obtain/verify
necessary compliance approvals, and
recommend/negotiate
needed
changes to proposals with PIS and/or
department administrators. Researches, develops and implements new research initiatives.
|
15 |
Provides guidance and counsel on
complex research administration
matters, including compliance
regulations, to principal investigators
and department
administrators.
|
10 |
| Assists in support of audits as directed by senior staff. | 5 |
| (CR): Previews pre-award update information requested by sponsor representatives before issue of awards and submission. | 5 |
| (CR): Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration, grant writing, proposal development to improve funding success. | 5 |
(CR): Authorizes establishment of
complex contract and grant fund
accounts with approval of other
analysts,
director
or other authorized
institutional official.
|
5 |
| (CR): Reviews and approves or rejects requested fund a dvance setups or research account updates. | 5 |
(CR): Negotiates terms and conditions
of complex research agreements and
awards from various sponsors.
|
10 |
| Applies professional knowledge/experience to prepare, review and/or approve financial transactions. | 5 |
| Review, analyze and coordinate standard and non-standard requests for campus or sponsor prior approval (pre-award spending, no-cost extension, change in work scope, etc.) | 10 |
| Facilitate the timely close-out of Subawards and prime awards. | 5 |
| Participate in the development and documentation of internal procedures through work groups or as directed by SPA management. | 5 |
| Performs other duties as assigned by SPA management. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to manage significant volume of transactions. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Working knowledge of sponsored programs administration policies, procedures and practices of non-federal sponsors. | Required |
| Ability to develop and maintain effective working relations within a diverse, multicultural environment. | Required |
| Working knowledge of federal regulations, policies and guidelines regarding sponsored programs administration. | Required |
| Working knowledge of the intellectual property principles, policies, regulations, practices and the technical and legal issues affecting the protection, use and exploitation of intellectual property. | Required |
| Ability to analyze data, information and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and there implications; and make sound decisions or recommendations. | Required |
| Working knowledge of proposal/project cost principles. | Required |
| Working knowledge of generally accepted contracting and subcontracting principles and practices, as well as knowledge of research funding mechanisms employed by extramural sponsors. | Required |
| Knowledge of UC sponsored programs administration policies, procedures and practices. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must successfully pass a background check through the Department of Justice. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: No |