General Information
| Job Description | STDT ACAD ADVISOR 3 | Working Title | Student Academic Advisor 3 |
|---|---|---|---|
| Job Code | 004545 | Grade | 19 |
| Department Name | CHA&SS Student Affairs - D01010 | Department Head | |
| Supervisor | Effective Date | 05/04/2020 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced academic adviser. Provides advice to students on the full range of requirements for a department, college, or school with a wide variety of course requirements. Recommends solutions to progression and requirement issues. Advice may include not-clearly-defined programs such as independent study programs, interdisciplinary programs, or multiple programs. Works independently under general supervision. |
Department Custom Scope
| Under the general direction of the College of Humanities, Arts, and Social Sciences (CHASS) Student Academic Affairs office and under general departmental supervision, the International Student Advising Specialist provides comprehensive and wide-ranging academic advising and related services to undergraduate international and domestic students in the College of Humanities, Arts, and Social Sciences. The position also oversees the Pre-Business student population in the College. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Adavanced degree in related area and/or equivalent experience/training. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department/school/college.
|
25 |
| Advises on complex transfers from other institutions such as those in the midst of advanced degree completion and coursework in other programs. | 5 |
| Evaluates and advises students in petitions for exceptions to departmental/school/college and/or Graduate Division requirements. | 5 |
Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department/school/college (e.g., academic probation, dismissal).
|
5 |
| Advises on special eligibility requirements such as Honors programs/fellowships/scholarships. | 5 |
Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
|
5 |
Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and/or assistance from other units.
|
15 |
Advises students on a wide range of course possibilities and/or ways to complete degree requirements that may not be clearly defined.
|
5 |
| Serve as primary undergraduate college liaison to the International Students and Scholar office. Coordinate with CHASS F1RST regarding International Student Learning Community issues. Coordinate with Academic Resource Center for referral purposes and for recommendations of international-student-specific programming. | 10 |
| Maintain accurate database of international students. Develop student data/profiles using COGNOS and other tools as available. Retrieve, query, and analyze data from various internal/external sources to produce meaningful reports regarding the status of international students. Maintain record of advising contacts in Student Profile/Banner. Pursue special projects and produce analytical reports as assigned. | 5 |
| Participate in available professional development opportunities related to international students. | 5 |
| Communicate with Undergraduate Admissions about recruiting efforts. Conduct periodic surveys/focus groups to ascertain the academic advising (and related) needs of international students. | 5 |
| Create programming that better integrates international students into the academic/social life of their discipline. Create programming that connects international students with domestic students in academic/social activities. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge of advising and counseling techniques. Knowledge of multiple majors, colleges, and schools. | Required |
| Thorough knowledge of college/school policies, procedures, and requirements. | Preferred |
| Skills in judgment and decision-making, problem solving. | Required |
| Abilities in problem identification, reasoning, ability to develop original ideas to solve problems. | Required |
| Ability to multi-task. | Required |
| Thorough knowledge of department/school/college policies, procedures, and requirements. | Required |
| Knowledge of characteristics of university students and an understanding of multicultural differences | Required |
| Ability to relate to individuals and groups of students using communication, counseling, and problem-solving skills. | Required |
| Skill in working independently and following through on assignments with minimal direction. | Required |
| Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing, with students, faculty, staff and visitors. Skill in independently composing letters, memos, reports, and other written communication materials using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. | Required |
| Skill in accurate record keeping with strict attention to detail. Skill in organizing tasks, documents and materials with efficiency and accuracy. | Required |
| Demonstrated computer proficiency using Microsoft Office (Word, Excel, Access) or other equivalent software, the internet, e-mail messaging, and web-based software applications. Demonstrated experience using an online student information system. Advanced computer knowledge with the ability to understand and learn new on-line programs. | Required |
| Ability to maintain strict confidentiality at all times. Knowledge of the applicable federal and state regulations governing areas related to the responsibilities of the position including the Federal Education Rights and Privacy Act (FERPA). | Required |
| Skill in setting priorities that accurately reflects the relative importance of job responsibilities. | Required |
| Ability to interpret and apply policies and procedures. | Required |
| Skill in analyzing information, problems, situations, practices, or procedures to identify relevant concerns, identify patterns or tendencies, formulate logical and objective conclusions. | Required |
| Skill in reading and understanding complex and/or detailed documents such as proposals, contracts, policies, and procedures. | Required |
| Knowledge of the applicable University of California policies governing areas related to the responsibilities of the position. | Preferred |
| Ability to extract, compile, analyze, and present pertinent data effectively. | Preferred |
| Demonstrated experience with online Student Information Systems (SIS+)/Banner. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
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Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: No |