General Information
| Job Description | ALUMNI EXTERNAL REL SPEC 3 | Working Title | Director of Young Alumni Engagement |
|---|---|---|---|
| Job Code | 006299 | Grade | 20 |
| Department Name | Alumni Engagement - D01187 | Department Head | |
| Supervisor | Effective Date | 06/01/2020 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 006298 | ALUMNI EXTERNAL REL SPEC 2 | 1 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced professional with a full understanding of industry practices and campus policies and procedures. Plans, develops and implements strategies for specific programs, events, policies, constituency groups, et cetera. Assignments typically include a wide range of external and alumni relations issues and constituencies. |
Department Custom Scope
| The Director of Young Alumni Engagement will implement and manage programming for young alumni and oversee alumni networks, assisting chapters and clubs to coordinate professional activities to engage alumni. Additionally, they will build a career resources network dedicated to new and recent alumni, as well as alumni in career transition. The director will design and implement programs and events that provide career advice and mentoring, internship opportunities, online resources and will identify existing career resources available for UCR alumni. They will establish and maintain strong relationships with volunteers, donors, alumni, and parents, the UCR Career Center, campus schools and colleges, and University Extension to further enhance programming efforts. The incumbent must work independently as well as collaboratively while achieving defined goals. Other responsibilities include participating in committees; budget and financial administration; developing marketing and promotional strategies; providing advice and counsel in areas relating to career programs and services. Manage and oversee chapter and regional activities to ensure compliance with Policy on Support Groups, Campus Foundations, and Alumni Associations as established by the Office of the President. Provide policy analysis and interpretation, consultative services, and recommendations for program improvements to alumni chapters and campus partners. The Director will oversee the program manager for student engagement and serve as the staff liaison for the UCR Alumni Association Alumni Engagement Committee. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Develops and implements programs, events and/or communication strategies designed to inform alumni and other key constituencies of institutional programs, activities, policies, and practices; constituencies may include the general public, prospective students, students, alumni, parents, donors, campus visitors, government and/or community representatives,.
|
25 |
May plan, implement and staff alumni events, identify recruits and assist with volunteers.
|
30 |
May research various topics and gather relevant data to inform unit strategic plans, keeping management informed as necessary and providing input as required.
|
15 |
Responds to constituent inquiries.
|
5 |
| Maintains and enhances relationships with corporations and other organizations to develop and modify potential employer resources, and promote external relations with the organization relating to career services for students and alumni. Identify, recruit, develop, and train volunteers to serve as career mentors and speakers for online webinars, resume writing, interview preparation, career planning, and life-skills strategies. Identify corporate partners and businesses to support career programs. Develop and manage events, professional training and workshops, and other professional development activities. Enlist and involve volunteers as needed to augment and support UCRAA programs. Responsible for providing background material about the program and for drafting remarks for administrators and volunteers based upon goals and objectives of the program. | 10 |
| Administrative Processes and Procedures - Create processes and procedures to collect and report data regarding program effectiveness. Provide relevant data for inclusion in the Alumni Association's annual report. Make recommendations based upon results of research. Design and conduct surveys of students, alumni, employers, and other important constituent groups to monitor and evaluate performance. Research and implement best practices in the profession and evaluate. Participate in decision-making regarding budget, resource allocation, and the formulation and implementation of career-related policies and procedures. | 10 |
| Modifies and conducts workshops and presents programs to meet the needs of students and staff. Research new technologies and implement interactive web-based services, including online workshops. Conceive innovative career development programs appropriate for alumni seeking careers in all sectors of employment. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with alumni, internal and key constituencies. | Required |
| Thorough knowledge of the campus, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern. | Preferred |
| Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus. | Required |
| Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions. | Required |
| Skill in project management, including event planning and meeting deadlines. | Required |
| Demonstrated professional experience in working with volunteers | Required |
| Demonstrated experience to generate innovative ideas, originate action without instruction, and establish priorities and goals in developing activities and programs. | Required |
| Must be flexible and able to work independently as well as cooperatively in a team situation. Excellent interpersonal skills and ability to interact diplomatically with diverse personalities and to exercise judgment and tact in interaction with alumni leaders, donors, parents, and various internal/external constituencies. | Required |
| Knowledge of marketing best practices including direct mail, email, and social media. Skill in the use of statistical tools and surveys. Experience with Raiser's Edge or alumni/donor databases. Familiarity with LinkedIn and other career-related online networking tools. | Required |
| Direct experience in alumni relations or experience in an educational non-profit environment. | Preferred |
| Knowledge of a broad range of academic and institutional issues related to a major research university environment. | Required |
| Demonstrated ability to create and implement innovative programs to address career development needs of recent graduates and alumni in career transition. | Required |
| Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. | Required |
| Experience managing events. Strong organizational and time management skills, attention to detail and ability to follow through and meet deadlines. | Required |
| Ability to be flexible in working independently as well as collaboratively with University Advancement colleagues, faculty, staff, students and volunteers to achieve defined goals. | Required |
| Ability to design and modify computer applications to meet program needs, problem identification, presentation skills, verbal communication, written communication, and organization skills. | Required |
| Knowledge of UC programs, career services, employer, alumni, and faculty needs and expectations, recruiting and staffing methods, and employment trends. | Preferred |
| Thorough knowledge of needs assessment theory, processes, and practice; workshop and program design. | Required |
| Strong presentation and public speaking skills. Demonstrated ability to conduct training to different audiences including alumni, students, staff and volunteers. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |