General Information
| Job Description | PROCUREMENT ANL 2 | Working Title | Procurement Analyst |
|---|---|---|---|
| Job Code | 007740 | Grade | 19 |
| Department Name | SOM Strategic Rsc Ctr - D02014 | Department Head | |
| Supervisor | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. |
Department Custom Scope
| The School of Medicine (SOM) Procurement Business Associate will work closely with our internal and external partners in assisting them with all of their procurement and business transactions needs. This will include managing and ensuring procurement to payment for various types of projects including, faculty lab set up, various clinical start ups (business licenses, new contracts, facility use agreements, etc.), various types professional services in support of the SOM educational, research and clinical missions, including agreements, leases, and the coordination of faculty relocation transactions. This position will integrate, cross-train and collaborate with the other Business Operations Associates to support the overall SOM faculty, students and staff, and will also assist with developing trainings and presentations for a variety of SOM audiences. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. Drafts Request for Quotations (RFQs) including specifications and terms and conditions.
|
20 |
Regularly communicates with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, and works in conjunction with end-users to develop specifications for RFQs.
|
10 |
Develops spreadsheets and other documentation to support analysis.
|
10 |
| Negotiates with suppliers for lower prices and better terms and helps resolve supplier performance issues. | 5 |
Customer: (i) Regularly communicates with organization's customers; (ii) Reduces risk to the University by ensuring departmental compliance with procurement policy; (iii) Works in conjunction with end-users to develop specifications for RFQs.
|
5 |
| Interprets and applies basic University policies and procedures. | 5 |
| Performs cost analyses and reviews terms and conditions for appropriateness. Makes awards based on cost and specification requirements. | 5 |
| Reviews terms and conditions for appropriateness. | 5 |
| Under general supervision, provides analysis of moderate purchasing projects. | 5 |
| Acquires and maintains a basic technical understanding of commonly purchased products. | 5 |
| Participates in professional development and training. | 5 |
| Assists with managing the newly implemented inventory management process to help track, monitor and report on all clinical and research equipment across the School's operational sites (on/off campus) throughout Riverside County. Partners with the Business Operations team in the development of training materials and presentations for a variety of SOM audiences. | 10 |
| Support of SOM business operations including clinical-related procurement and business transactions, processing complex travel, reimbursements, direct payments, entertainment requests, faculty projects including research and relocation procurement transactions, UCR campus services and other operational needs as requested. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. | Required |
| Ability to communicate effectively in writing and verbally. | Required |
| Ability to read and interpret terms and conditions of basic contracts. | Required |
| Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). | Preferred |
| Some knowledge of the organization's departments and operations required in order to meet their procurement needs. | Required |
| Working level of proficiency in the use of standard spreadsheet and word processing software. | Required |
| Familiarity with UC on-line systems, such as iTravel, UCR Purchasing System, UCR Financial System, Web Recharge, Fleet Services, and Connexxus and knowledge of their policy and procedures. | Preferred |
| Demonstrated ability to successfully set priorities, handle heavy workload, and complete tasks with multiple deadlines effectively, efficiently and accurately in a fast-paced, frequently stressful environment and with frequent interruptions. | Required |
| Proven ability to analyze and solve problems and respond to situations that arise using mature judgment and discretion. | Required |
| Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive and polished manner with diverse constituents, including campus colleagues, administrators, community members, and accreditation agencies in order to provide exemplary customer service. | Required |
| Demonstrated understanding of the University's and School of Medicine mission, organizational structures, operations, policies, and administrative structure as well as broad knowledge of current issues impacting the University of California or the proven ability to quickly gain an in-depth understanding of organizational structure, history and political nuances. | Preferred |
| Demonstrated ability to quickly build and maintain relationship and establish trust with leaders, campus partners, colleagues and external affiliates. | Required |
| Good understanding of key principles of clinical and/or pharmaceutical development operations (in drugs, vaccines or medical devices). | Preferred |
| Knowledge of purchasing policies and procedures as well as having familiarity with materials, products and services in order to interpret purchasing procedures to departments and suppliers | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel to other SOM locations on and off campus. | Required |
Other Special Requirements & Conditions
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| UCPath IntelliCenter Building (off campus site) |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |